Receptionist - London, United Kingdom - Career Legal

Career Legal

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Purpose of the role.

My client, a leading London Law firm are looking for a bright, bubbly Receptionist to join their team Main purpose of the role is providing efficient and professional telephone and front of house services, ensuring a positive and welcoming representation ofthe company in all dealings with clients (and others), and assisting the Office Manager and the HR Manager with the day-to-day management of the office.

Main

Responsibilities:

Answering incoming calls promptly and politely, forwarding them as appropriate and taking accurate messages
Greeting visitors as they arrive, and escorting them to meeting rooms.
Managing meeting room bookings, and maintaining meeting rooms throughout the day
Maintaining the general appearance and tidiness of the client waiting area, including the supply of newspapers, magazines, and flowers (etc.)
Opening, scanning, and distribution, of the post and DX each morning
Coordinating refreshments for meetings as required, and lunch orders for client and staff meetings.
Ordering milk and fruit for the office, and maintaining supplies in each kitchen
Maintaining a record of visitors to the company, and ensuring they have visitor passes.
Keeping records of all "by hand" deliveries received
Arranging couriers, and keeping written records of outgoing deliveries
Assisting with printing and photocopying
Assisting the Office team with regular housekeeping, and health and safety inspections
Monitoring facilities, premises, and office issues escalating to the Office team as necessary, to ensure appropriate works are undertaken
Assisting with the issue and management of security passes including for maintenance work and cleaners
Undertaking Emergency First Aid at Work and fire marshal training