Maternity Administrator - Chichester, United Kingdom - 279 University Hospitals Sussex NHS Foundation Trust

279 University Hospitals Sussex NHS Foundation Trust

Verified Company

Chichester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide efficient and organised administrative support to the Patient Safety Team. The ability to communicate effectively with colleagues and other members of staff from all professional groups is essential.

The main duties are to support the team with all aspects of administration, including data input, spreadsheet maintenance, minuting meetings whilst working to strict deadlines and time frames.

Provide, receive, and deal with confidential and sensitive information daily.
Minutetaking of meetings when required
Responding to stakeholders and professionals across the wider health community
Liaise with other NHS organisations and external agencies (including voluntary organisations)
Scanning documents and notes following guidelines and uploading to computer databases
Tracking and filing patient notes

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we're proud to be at the heart of the NHS.

As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:

We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First.

Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs.

This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us:

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.

From the moment you start with us and throughout your career we will help you to grow and develop.

We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Book venues for meetings or education sessions, keeping accurate details of associated costs.
Manage diaries and arrange meetings and appointments using appropriate electronic systems.
Engage in collaborate problem solving with coworkers and staff and other outside agencies.
Data Entry
Scanning of notes
Operates office equipment including photocopying and printing
Type documents such as reports and letters as requested.
Maintains records, both electronically and by filing of paper records.
Follows office procedures and practices in allocated tasks, which may include using medical records systems, appointment scheduling and the use of medical terminology.
Uses appropriate computerbased systems to enter staff information, schedule appointments, and maintain databases.
Monitors and maintains appropriate levels of stationery and order as and when necessary, informing managers of any potential problems in good time.
Maintains health and safety in the department and report all incidents and accidents to the Administration Manager as soon as possible, in accordance with departmental and trust policy.
Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines.
Use own judgement to prioritise tasks according to the needs of the service.
Work in a collaborative and supportive way with internal and external stakeholders to ensure the best possible experience is delivered for our staff and provide support to other teams at times of peak demand.
To update Statutory and Mandatory training spreadsheets on a regular basis to ensure all members of staff are up to date and to prompt staff members to complete training when necessary.