Receptionist/facilities Support - London, United Kingdom - Big Creative Training Ltd

Big Creative Training Ltd

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key purposes of the role:

Managing Big Creative Training's reception, welcoming visitors and dealing with enquiries.
To provide a high standard of customer service to all learners & staff.
To be proactive in resolving issues in and around the building.

Principal Accountabilities:

To open and close the site in the absence of the caretaker/facilities manager as required
Key Holder
Welcome and sign in visitors and contractors upon arrival
Ensure the safeguarding of students through visitor management and issuance of Keeping Safe document.
Direct visitors to the appropriate person/department
To issue temporary IDs to students and visitors
Manage and maintain the filing of external visitors
Take calls from students and parents to record absences/ lateness and inform student services and tutors
Answer and forward incoming phone calls and take down messages
Ensure reception and the rest of the building is tidy and presentable at all times
Maintain supplies of tea bags, coffee, sugar, milk and fruits for staff and breakfast club supplies
Manage Lunch List in liaison with Student Services
To manage room bookings for meetings, training sessions and the Enrichment program for students on Arbor
To receive and secure exam papers in liaison with the Exams officer.
To manage general noticeboards (student services posters, safeguarding posters) throughout the building ensuring all are up to date and current.
To take part in the Fire Warden and First Aid roster and maintain specific records.
Receive, sort, and distribute daily mail / deliveries.
Maintain security by following safety protocols and controlling access into the school.
Order taxis for students that need to be sent home in emergencies.

In addition, the postholder is expected to ideally have experience in the following:

Experience of managing a busy reception
Experience of administrative work
Good knowledge of officebased systems i.e. Microsoft office
Ability to accurately input data
Strong communication skills, both written and verbal
Aptitude for hard work, the ability to take initiatives with a flexible approach

Salary and days of work
-
35 hours per week, Full Time (52 weeks)

Annual Leave 22 days + 8 Bank Holidays
Salary is
£23,500 per annum
Start Date
:ASAP

-
Permanent

How to apply
You must be eligible to work in the UK and possess a UK work permit if you need one.
Please note this job is based in London and cannot be done remotely.

For teaching positions only

Job Type:
Permanent

Salary:
£23,500.00 per year

Benefits: