Diary Coordinator - London, United Kingdom - Ministry of Justice

Ministry of Justice
Ministry of Justice
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Salary

  • The national salary is £23,813, London salary is £27,513. Your salary will be dependent on your base location
Number of jobs available

  • 1
Detail of reserve list

  • 1
2 Months

Region

  • London, National
City/Town

  • London, National
Building/Site

  • CLIVE HOUSE 5.11 LONDON, SW1H 9EX, NATIONAL
Grade

  • AO
Organisation Grade for MoJ

  • YJB Admin Officer London, YJB Admin Officer National
Post Type

  • Fixed Term
Duration of appointment

  • Up to 1 Year
Working Pattern

  • Full Time
Role Type

  • Administration / Corporate Support
Job description


Job title AO Diary Coordinator

Number of Roles to be advertised 1

Directorate Strategy & Portfolio

Grade AO

Role Type:
Corporate support, Business Management and Improvement, Governance

Salary band National:
£ 23,813 (spot rate)

London:
£ 27,513 (Spot Rate)


New entrants are normally expected to join on the minimum of the pay band

Responsible to SEO Secretariat Team Manager
Base/location YJB is National by Default.

National (North East, North West, Yorkshire and the Humber, Midlands, East Midlands, East of England, London, South East, South West, Wales)

YJB Roles are contractually based at the nearest MoJ Collaboration or Satellite Centre but YJB staff work flexibly, including from their homes.


FTE/hours (Full-Time) FTE 37 Hours

Job type 1 year fixed term

Duration of appointment - months. (for fixed term, secondment, loan etc) 12 Months

Security Clearance Required Baseline (BPSS)


Who are we?


The Youth Justice Board for England and Wales (YJB) is the public body which advises Ministers, including the Secretary of State for Justice on the youth justice system.

Our ambition is to see a Child First youth justice system. A system which looks to children's' strengths and supports children to become the best version of themselves.

To this effect we engage with a wide variety of organisations, partners and parties with an interest in youth justice; we share good practice, champion improvement and issue grants.


Our Vision


Working to ensure a youth justice system that sees children as children, treats them fairly and helps them to build on their strengths so they can make a constructive contribution to society.

This will prevent offending and create safer communities with fewer victims.


Aims of the Youth Justice System

Prevention of offending by children and young people:

  • To reduce the number of children in the youth justice system
  • To reduce reoffending by children in the youth justice system
  • To improve the safety and wellbeing of children in the youth justice system
  • To improve outcomes of children in the youth justice system

Thinking of joining us?

Role purpose:


You will be responsible for making sure that senior executives and the Chair have their administrative needs met in a professional and timely way which enables them to fulfil their duties efficiently and effectively.


Role context:


The Secretariat sits at the heart of the organisation and carries out a number of core functions on behalf of the Chief Executive (CEO) and Chair, providing the bridge between the two to ensure effective delivery against the organisation's business plan.

The office also supports the Chief Operating Officer (COO), Chief Strategy Officer (CSO) and the wider Board and has a key role to play in maintaining the YJB's reputation with external stakeholders.


The team is responsible for the handling of submissions and correspondence with Ministers and liaising with the relevant Private Office to foster and sustain an excellent working relationship and mutual understanding, thus supporting YJB's ability to influence effectively.

It is responsible for making sure briefings, correspondence, Freedom of Information (FOI) requests are accurately completed in a timely manner and providing full PA support to the Chair, Chief Executive and Chief Operating Officer.

The team has a key role in the governance of the YJB and is responsible for providing the secretariat for the quarterly Board and sub

  • Committee meetings, and the weekly senior leadership meetings. The secretariat duties will involve coordinating meetings and the exchange of information and decisions between the Board/subCommittees and YJB Executive/relevant stakeholders.

Key activities and relationships
You will
- ensure that core meetings and ad-hoc appointments are allocated effectively, and appropriate briefings and papers are available to make the best use of the Executive and Boards time, to support the delivery of the YJB priorities.

  • Executive Diary Management and scheduling
  • Executive Travel bookings
  • Arranging meetings, making sure agenda, papers and items are shared, specific needs are catered for
  • At all times, demonstrate support and respect for the YJBs commitment to equity, inclusivity and the diversity of the YJB and its partners.
  • Be responsible for making sure you understand and adhere to your responsibili
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