Workplace Assistant - London, United Kingdom - Atalian Servest

Atalian Servest
Atalian Servest
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Reference:
/EG/21-06/892/4

Job Title:
Workplace Assistant

Location: 30 North Colonnade, London

Salary:
£30,000

Contract:
Permanent

Hours per week:
Monday to Friday - 08:00 - 16:30, 09:30 - 18: hours per week

Business Overview


The Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.


Job Overview


We are currently recruiting for a Workplace Assistant to join our passionate and driven team based at our client's site in London.


Benefits

  • Wide range of retail discounts
  • Discounted gym membership
  • Join our Cycle to Work scheme
  • Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our events
  • Access to internal Mental Health First Aiders
  • Immediate access to "Opportunity" our internal Learning and Development platform
  • Required professional membership fees paid for
  • Win monthly Atalian Servest Superstar Awards

Key Responsibilities:


  • Welcome and attend to visitors, providing an exceptional guest experience.
  • Attend to and transfer external and internal calls on the switchboard.
  • Smooth and efficient operational running of the external meeting room suite by managing the calendar (confirming bookings and following up where necessary).
  • Book meeting rooms as requested, and liaise with Team Administrators to ensure efficient use of the meeting rooms (moving bookings).
  • Create reports on meeting room usage on a monthly basis.
  • AV equipment/meeting room checks.
  • Handson task management including reception, post room, hospitality and porterage activities (such as meeting room furniture set up) where required.
  • Work with the Events team to organise the logistics of events and assist on the day (including setting up and clearing catering).
  • Liaise with suppliers (such as offsite archiving, florist and confidential waste) and reconcile invoices.
  • Advise building management team on maintenance issues such as with the air conditioning, cleaning and security via the helpdesk system.
  • Manage the creation and deactivation of security passes (new joiners, replacement, temporary and international).
  • Run daily, weekly and monthly access control reports/checks (including the use of Excel).
  • Keep the online desk finder/space planning tool (Office Space) up to date.
  • Write and post a periodical Facilities Update on the intranet.
  • Reprographics printing booklets and sending them to clients in a timely manner (includes the use of Adobe Acrobat DC), ordering supplies and organising an engineer for repairs as required.
  • Liaise with IT and Team Administrators to action office and desk moves.
  • Desk adjustments such as monitor screen height.
  • Conduct DSE assessments (training will be provided).
  • Book couriers.
  • Use an iPad to conduct a weekly audit of the Fitch floors.
  • Periodical checks of the contact details on the Fitch Emergency system.
  • Ad hoc administrative duties and projects for Fitch Group.
  • Multiple sites: Flexibility to support the team in the City of London when required.

About You:

-
_ Applicants must have the right to work in the UK_:

  • Experience in a similar role.
  • Quality and service expectations of the highest standard.
  • Experience in extensive multitasking.
  • Proficiency in MS Office packages.
  • Strong communication skills and customer delivery.
  • Ability to work independently.
  • Ability to take initiative and ownership of tasks.
  • Highly organised with a proactive, problemsolving approach.
  • Responsive, dedicated, and committed.
  • Keen attention to detail (including company policies).
  • Articulate numeracy and literacy.
  • Quick learner.
  • Knowledge of Cisco switchboard is preferable but training can be given.
  • Flexibility and change of shift to cover holidays or sicknesses.

How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)


Diversity & Inclusion
We are an equal-opportunity employer and are proud of the diversity represented across our business.

In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we are proud to have also achieved the Disability Confident Level 2 Standard as well as being signatories of the Race at Work Charter and Mental Health at Work Commitment.

More jobs from Atalian Servest
See all jobs of Atalian Servest