Administrative Assistant - Guildford, United Kingdom - Stevens & Bolton

Stevens & Bolton
Stevens & Bolton
Verified Company
Guildford, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Experience level:

  • Entry level
  • Term:
  • Permanent
  • Working hours:


  • Full time/Part time

  • Practice area:


  • Tax & Trusts

  • Location:


  • Guildford

  • The RoleThe role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gaining an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility
Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:

  • File management e.g., archiving and e-filing
  • Photocopying/scanning confidential documentation
  • Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
  • Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
  • Process ePost and hard copy post to include collation of enclosures
  • Book couriers
  • Assist with production of proformas in advance of billing
  • Assist with invoice tracking and chasing prior to finalisation
  • Keep team lists of bills despatched up to date
  • Any other admin tasks that support the smooth daytoday running of the Private Client team.
Our admin assistants are eager to learn, highly organised and have great attention to detail. Strong communication and interpersonal skills are also important.


This valuable support role will consist of the following key tasks, (although this list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position).


  • Qualifications and Experience
  • Five GCSEs (or equivalent) A
  • C (including Maths and English
  • C or above)
  • Preferrable to have A-Levels (or equivalent) including English (predicted grades will be accepted)
  • Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel
  • Intermediate formatting skills
  • Good numerical skills
  • Excellent English and grammar
  • An interest in business/ learning about how law firms work
  • Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential

Personal attributes

  • Highly organised
  • Good attention to detail
  • Able to problem solve
  • A commitment to excellence
  • Strong communication & interpersonal skills
  • A good team player with an ability to build a positive rapport with others
  • Selfmotivated with the ability to use own initiative
  • Keen and enthusiastic with a willingness to learn
  • Flexible work ethic to meet the Firm's requirements and willing to take on new responsibilities as required


  • The Opportunity

  • Competitive base salary
  • Pensions Scheme (5% employer contribution)
  • Private medical insurance
  • Permanent
health insurance

  • Life assurance
  • Receive either the sum of £750 per annum as a travel allowance or reimbursement of carparking expenses via a pay as you go card at a local carpark (likely to be Farnham Road carpark)
  • Enhanced maternity/paternity pay (after sufficient service)
  • Cash back scheme
  • Comprehensive flexible benefits package including:
  • Critical illness insurance
  • Buy/Sell holiday scheme
  • Dental insurance
  • Cycle to work schemes
  • Taste card
  • Fun pass
  • Give as you earn
  • Discounted gym memberships and shopping
  • Profit share and discretionary bonus schemes
  • The FirmStevens & Bolton making a positive difference to your career


You'll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment.

We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.


We are recognised as a top firm in The Times Best Law Firms 2024 and shortlisted for ESG Initiative of the Year at the upcoming Women, Influence & Power in Law UK 2024 Awards.

We were highly commended for both "Regional/Offshore Firm of the Year" - Legal Business Awards 2023 and "Law Firm of the Year" - SLS Legal Awards 2023, commended for "Law Firm of the Year: The Independents" - The Lawyer Awards 2023, and were shortlisted for "UK Law Firm of the Year - Small/Mid Sized Firm" - The British Legal Awards 2023 and "Workplace Fit-out of the Year" - Insider South East Property Awards 2023.

Our refurbished office has been awarded a RICS SKA silver certificate and a 2 star Fitwel accreditation.


We've made excellence the hallmark of our firm: in the clear advice we give, in the enduring client relationships we build and in our proactive and highly responsive service.

We seek to recruit people who will help us maintain and build on this,
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