Administrative Assistant - Rosyth, United Kingdom - Oceaneering

Oceaneering
Oceaneering
Verified Company
Rosyth, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

  • Position Summary
To provide administrative support to the Senior Management Team and wider team as required.

  • Duties & Responsibilities


  • Functions

  • ESSENTIAL
  • Assist with meeting coordination, including booking meeting rooms, arranging catering, organising personal protective equipment (PPE) for visitors, visitor access and passes.
  • New hire support arranging access to clockin system for hourly paid staff. Arranging Forth Ports passes, door swipes
  • Arranging monthly leadership safety activities (HSE Joint STOP audits and Joint Life Saving Rule Verification audits)
  • Assisting with arranging employee events
  • Sending expediting reports to suppliers and coordinating responses
  • Raising requisitions
  • Distributing incoming mail and point of contact for external voice messages
  • Arranging taxi bookings
  • Maintaining SDS-R organisational charts
  • Providing administrative support to the senior management team as needed


  • Safety

  • Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable to ensure a safe working environment.
  • Other
  • Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
  • Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.


  • Supervisory Responsibilities
  • This position has NO direct supervisory responsibilities.
  • Reporting Relationship
  • Reports to site General Manager.
  • Qualifications


  • REQUIRED

  • Proficient in the use Microsoft Office
  • Previous experience in an administrative role


  • DESIRED

  • Recognised qualification in Administration
  • Knowledge, Skills, Abilities, and Other Characteristics
  • Good communication skills
  • Strong organizational skills
  • Integrity and confidentiality
  • Good attention to detail
  • Confidence in dealing with a wide range of people
  • Closing Statement
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company.
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