Operations Administrator - Livingston, United Kingdom - CemServe Limited

CemServe Limited

Verified Company

Livingston, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A full job description will be provided to those selected for interview.

About the Company:

Established in 2017, CemServe provides specialist grouting experience and personnel to the offshore construction industry worldwide.

We pride ourselves in helping clients achieve their operational requirements through the provision of high-quality consultation, supervision, and personnel services.

The Role - Reporting to the Operations Manager:

We currently have an exciting opportunity to join us, as an experienced Operations Administrator to support the Managing Director and the Operations Manager by coordinating all office activities in an efficient and professional manner.

We want the best people to work for us and we know that a supportive and friendly working environment plays a key role in attracting and retaining employees.

We promote the sharing of knowledge and invest strongly in training and development.

Key Tasks & Responsibilities:

To onboard new subcontractors.
To be the main point of contact for all subcontractor documents. To manage the subcontractor technical, medical, commercial and other relevant documents ensuring that documents are filed and within date. To maintain the CemServe Sub-Contractor Management spreadsheet.
To manage the subcontractor technical, medical, commercial and other relevant documents ensuring that documents are filed and within date.
To liaise with the Operations Planning Coordinators to identify and facilitate the placement of new subcontractors.
Regular reviews of key company documents including quotes, PO numbers and subcontractor Agreements, maintain approved supplier list
To ensure all relevant documents are received by the company in the timescales required and filed timely and accurately.
General administration tasks

Qualifications & Skills:

Exceptional communication skills with particular focus on customer service (both internal and external customers).
Must be familiar with office management procedures and basic accounting principles.
Must be IT literate and able to navigate MS Office.
Strong organisation skills with the ability to keep calm under pressure, and to handle confidential information and recordkeeping.
Able to work effectively in an environment of constant operational change.
Proven experience an administration role.
Experienced in building successful business relationships.
Has the ability to create and develop an environment of continuous improvement.
Logical and analytical thinker.
Preferred but not essential experience in finance.

Hours of work:
Monday to Friday 8.30 am to 5.00 pm with 1 hour for lunch between 1-2pm.

Job Types:
Full-time, Permanent

Salary:
£24,000.00-£26,000.00 per year

Schedule: