Personal Assistant - London, United Kingdom - XL Catlin

XL Catlin

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Flexible Work Eligible:
Flexible Work Schedule

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Personal Assistant - Underwriting
London, UK

This role will provide an exceptional level of personal support to the Chief Underwriting Officer -Specialty, and the Head of Aerospace UK & Lloyds, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and senior roles it supports.

DISCOVER
your opportunity
What will your essential responsibilities include?

Being the initial point of contact, fielding telephone calls, meeting and greeting visitors, comfortable to be established as the goto person. Ensuring all matters are dealt with sensitively and/or confidentially.
Drafting of standard correspondence and letters, preparing a variety of reports, presentations, briefing papers and documents using MS Office to a high level of professionalism and accuracy.
Conducting background research on a small projects and present findings as required
Maintaining diaries, making appointments and arranging meetings / room bookings / technology / hospitality etc.
Coordinating post received and (if required) inbox management
Organising and coordinating travel itineraries via the travel team, ensuring visas and documentation in place.
Organising management / team away days and events, identifying venues / suppliers / logistics and all associated arrangements.
Preparing and distributing papers & agendas for any regular mgt / team meetings, taking and producing minutes
Completing expenses submissions and associated administration and monitor any budgets as required
All administration to ensure the smooth running of the office e.g. arranging couriers/ ordering stationery / maintaining absence records / intranet pages / filing / archiving / working environment/ starters & leavers.
Covering for other Assistants during their planned and unplanned absences and during peak periods.

You will report to Head of Aerospace UK & Lloyds.

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We're looking for someone who has these abilities and skills:

Substantial experience of supporting a senior manager within a professional services organisation
Proven experience of providing administrative and secretarial support in both a oneonone and team environment
Excellent secretarial skills including accurate typing, minute taking, grammar and numeracy, diary management, meeting/ team event logistics and knowledge of Microsoft office software, able to draft own correspondence as required
Demonstrates excellent communication skills, a confident and articulate communicator to internal/external personnel, exercising appropriate discretion in dealing with people at all levels
Excellent attention to detail and a meticulous eye for identifying inconsistencies or inaccuracies in outputs
Able to organise self (and others if applicable) including effective scheduling, prioritisation and time management skills, completing tasks to tight deadlines. Demonstrates a 'can do' attitude
Comfortable taking ownership for own work, identifying the need for action whilst working effectively within a team, using initiative and making decisions as appropriate.
Displays a resilient and adaptable style with a track record of remaining calm in demanding circumstances and adjusting comfortably to changing conditions / priorities.

FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success.

That's why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential.

_It's about helping one another — and our business — to move forward and succeed._