Executive Assistant - London, United Kingdom - ShareAction

ShareAction

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are at a pivotal moment: the climate and biodiversity crises are deepening, and inequalities are even more marked in the wake of the Covid-19 pandemic.

The global investment system has an oversized impact on many of these global challenges. We want to make sure that impact is positive. At ShareAction we work with investors, policymakers and individuals to unleash the positive potential of the investment system. We aim to build a world where our financial system serves our planet and its people.

Team

The Planning and Integration Team supports ShareAction's leadership and staff to deliver against our strategic goals, by developing our strategy, facilitating timely, evidence-based decision-making, planning our work and monitoring our impact.

Position:

The Executive Assistant is a critical role for ShareAction, providing both personal assistance to our busy CEO and Deputy CEO, and executive support to our Leadership Team.

The post-holder is also a key member of the Planning and Integration Team, ensuring strong alignment between Leadership Team business and strategic planning; and leading on the management of all-staff events and internal leadership communication.

What you'll do _(key responsibilities)_

Supporting the CEO with strategic time and diary management, lighttouch inbox management, administration and efficient communication flows, ensuring they have everything the need to represent ShareAction externally and take key leadership decisions.
Preparing for and managing Leadership Team meetings, enabling robust and timely decisionmaking through forward planning, agenda management and action accountability.
Project managing allstaff events and other adhoc projects as required, facilitating crossorganisational input.
Ensuring a strong twoway flow of information between the leadership team and the wider organisation.

Requirements:

What you'll bring to the team

You'll have strong previous experience of providing executive support to senior leaders, with excellent technical capabilities.
You'll have high standards of personal integrity, be highly organised and great at working with and influencing a wide range of people.
You will need to be able to manage your own time, problemsolve and adjust to changes of plan, and move comfortably from operational to strategic issues and back.

What we will do for you

You will be working in a diverse and growing team with plenty of opportunity to learn and develop skills.
You will benefit from a highly supportive work environment, with a focus on equality, employee wellbeing and mental health.
You will have access to a flexible office space in central London where ShareAction staff can come together, in person, regularly.
You will be able to enjoy regular social events in London with colleagues across the organisation.
You will have access to internal and external training opportunities, from formal training courses to informal 'lunch & learn' sessions with visiting speakers. We will also provide you with any training you may need to use our systems.

Other information:

Contract type:
Permanent

Who it reports to:
Head of Planning and Integration

Salary:
£41,460 - £44,694 + 8% pension contribution
- (We normally offer a starting salary at the start of the range)_

Interview dates:1st interviews: 24-25 June (online); 2nd interviews 2-3 July (in person); option for 3rd informal stage (tbc)

Start date:
Ideally on or before 9 September 2024

We also actively encourage staff to consider flexible working arrangements, recognising that a better work-life balance can improve employee motivation, performance and productivity, and reduce stress.

Therefore we want to support our employees to achieve a better balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning and other interests.

We are committed to agreeing any flexible working arrangements, provided that the needs and objectives of both the organisation and the employee can be met.

Please talk to us at the interview about the flexibility you need.

We can't promise to give you exactly what you want, but we do promise not to judge you for asking _(As at May 2024, just 35% of us work 'standard' full time hours of 5 7-hour days).

Please note that as part of the induction process, you will be expected to attend the London office in person during your first week in post, to cover items including Health & Safety, IT set-up, Office Orientation and Team member introductions.

You will also need to be able to attend the office on a flexible basis, according to need, and at least once a week to align with meeting schedules.

ShareAction's London office is based in vibrant Aldgate and a short walk from Aldgate East underground.

Remote working will remain the norm for many ShareAction staff, with office space available as described in London for those who wish to use it.

Ple