Pharmacy Invoicing Clerk - Bedford, United Kingdom - Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust

Verified Company

Bedford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an enthusiastic pharmacy invoicing clerk to work as a key part of the pharmacy team within our busy procurement office.

You will undertake invoicing activities in our procurement office. You must be able to demonstrate excellent attention to detail and have experience of working to deadlines. You will provide support and assistance to the other members of the procurement team as and when required.

A good level of numeracy skills is essential as some calculations will be necessary in the day-to-day work activities of this role.

All though not essential experience of working as an invoice clerk in an accounts payable environment would be desirable as this role is primarily focussed on the processing of invoices.

The main responsibilities of this role will be to carry out a range of duties associated with the receipt and invoicing of pharmaceutical stock using the stock control system.

This will include providing support to other members of the procurement team.

The most important day to day duties will involve the accurate processing of invoices and reconciliation of invoices against supplier statements to ensure our accounts are up to date.

Building a good rapport with the Accounts Payable team at the trust to ensure timely assistance in the resolution of queried invoices.

You will be joining our Procurement and distribution team within the Pharmacy Department at Bedford Hospital.

We are a busy and fast paced environment to work in and strive at all times to provide the best possible care and service to our customers which includes patients, pharmacy staff and other hospital staff.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton.

Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff.

As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care.

The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.

To check invoices and credit notes for accuracy, process them through the pharmacy computer system as per departmental policy
To check supplier statements for account reconciliation and request copy documents when appropriate.
To resolve any invoice queries arising from incorrect prices or delivery quantities in a prompt and efficient manner in accordance with Procurement Office procedures and timelines
To liaise with the Finance department regarding invoice queries.
To provide support of the Pharmacy Procurement Team in times of staff leave and absence.
To be responsible for planning and prioritising own workload to ensure invoices are passed quickly, in line with invoicing deadlines and in accordance with the trust's SFIs.
To carry out routine housekeeping activities associated with all procurement documentation, maintaining filing systems to ensure any procurement documentation can be retrieved efficiently and be made available for internal and external auditors.
To assist in the maintenance of systems of electronic invoice reconciliation through the Powergate EDI system.
To receive and deal with post and general enquiries, answer telephones.

To undertake these duties in a professional manner.

Participate in the individual performance review and objective setting process of the Trust
To assist in the maintenance of supplier records updating address and contact details as necessary on the Careflow stock control system. To send supplier change of bank details to finance for diligence checks and approval.