Administrator - Derby Academy - Remit Careers

Remit Careers

Verified Company

Derby, United Kingdom

3 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Admin/Receptionist

Location:
Derby

Remuneration Package:

Competitive Salary
37.5 hour per week (Monday Friday)
Flexible Working
25 Days Annual Leave + Bank Holidays
Additional Birthday day off
A Range of Health & Wellbeing Resources
Life Assurance
Pension

Summary and Main Purpose:

To provide the administration function for the academy to ensure that all learners attend as required and associated accommodation, lunch time food and transport is provided.

To also provide an administration support to all academy based colleagues.

Key Accountabilities:

Communication of joining instructions through a variety of means
Allocating learners to training groups as per academy timetable
Managing safeguarding requirements in line with hotel SLA
Ordering and ensuring effective delivery of learner food for each block week
Liaison with hotel team on range of learner related issues including transport, attendance, hotel welcome meeting
Reconciling invoices in relation to learner residential accommodation
All reception duties in line with academy requirements
Reviewing and endorsing end of block reports

Key Requirements:

Qualifications:

Literate and numerate

Experience:

Use of Microsoft software
Administration experience and use of database
Effective communication with all stakeholders over phone and face to face

Skills and Knowledge:

Previous Admin Experience
Assigning of New Sign ups to correct specialism group, including generating registers and sign in sheets. Sending the dates to the Learner, and their employer. Changing groups if learner moves specialism or cannot attend for a week. Cancelling learners who leave the program
All U18 learners have parental consent to be on block training. All paperwork from the hotel for U18, lone females, and health issues is generated, signed by the hotel and saved within each learners folder.
Checking Invoices for Hotel and food supplier ensuring the correct charges to each region. Raising the PRF for these costs. (New addition to the role) Chasing accounts when Invoices remain unpaid
Petty Cash control and reconciliation
Stationary monitoring and ordering when required. Ordering the cleaning consumables and drinks facilities.
Receiving the on site deliveries including the daily food orders
Exam invigilation
Hotel Room booking for each learner, including answering queries about the hotel from learners, parents, employers and Remit staff. Cancelling rooms when learners leave the Apprenticeship.
Calling each employer at the beginning of the week to confirm attendance of learner for the following week. Confirming any rooms that haven't been confirmed by the employer.
Hotel Liaison, taxi numbers, missed dinner orders, Monday dinner orders, welcome meeting attendance, booking the trainer room at the hotel
Block Report approval (New addition to the role)
Answering the telephone for site, and the queries from Employers, Learners, Parents and Remit colleagues.
Support for the wider academy team.
INDHIGH _