Health Protection Business Support Officer - Nottingham, United Kingdom - UK Health Security Agency

UK Health Security Agency
UK Health Security Agency
Verified Company
Nottingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £24,091 - £28,195- per annum, pro rata
Job grade:


  • Executive Officer
    Contract type:
  • Permanent
    Type of role:
  • Administration / Corporate Support
  • Other
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • NottinghamAbout the job

Job summary:


The UKHSA Regions are looking to appoint enthusiastic and talented Health Protection Business Support Officers support to the regional teams.


The post holder will provide day-to-day administrative and dedicated support to members of the local region and the Senior Management structure; working within a larger Business Support function dedicated to the chosen region.

They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation key to delivering Public Health action.


The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.

The post holder may work with colleagues who are based at various sites, both in their chosen region and nationally.


Job description:

Act as central point of contact for a range of business administration activities, including delegated lead responsibility for certain corporate function processes


Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required.

This will include providing secretariat support to teams and other internal meetings and networks as required.


Support the development of systems and procedures to ensure efficiency, quality and cost effectiveness across the business support and administration function.

Participate in relevant internal working groups/projects, services, and initiatives across the organisation

Contribute to effective information management (maintaining administrative and information resources, i.e., filing systems) and assist with dissemination and / or collation of information/returns, in a timely manner
- the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required
- the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function

  • Liaison with key internal and external stakeholders in a prompt, efficient and professional manner
  • Working closely with those whom you will offer assistance too, and the other administrative functions in the region, in, in order to ensure resilience and collaboration.
  • Undertake project support work for short term projects, as directed by senior leaders in the regional team
Please find full details in the job description.


Post Location
See job description for full duties


Person specification:


Essential Criteria

  • Educated to a level 3 qualification and / or relevant experience working at a similar level
  • Significant administrative / secretarial experience including developing, implementing, and maintaining office systems and handling sensitive information.
  • IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint. Experience of organising meetings and producing supporting paperwork, including agendas, and taking minutes / action notes.
  • Experienced at working under pressure handling multiple tasks and prioritising own workload.
  • Ability to use finance systems and support financial analysis for reports.
  • Ability to communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
  • Ability to follow relevant policies, procedures, and legislation to complete your work.
  • Ability to work without supervision working to tight and often changing timescales.
  • Ability to work well as part of a team and strive to ensure the team pulls together and is effective.
  • You are inquisitive, you seek out new information and look for new ways to develop yourself.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Benefits:


  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%


At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards.

We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental
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