Front of House Administrator - Prescot, United Kingdom - MJ QUINN INTEGRATED SERVICES LTD

MJ QUINN INTEGRATED SERVICES LTD
MJ QUINN INTEGRATED SERVICES LTD
Verified Company
Prescot, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Primary Objective


The Front of House Admin will play a crucial role in ensuring the smooth operation of MJ Quinn facilities, creating a safe, efficient and comfortable working environment for employees and visitors alike.

In addition to this the FOH Admin will support the Recruitment and Communication teams with administrative tasks. This role requires a versatile individual with strong organisational, communication and problem solving skills.


Key Responsibilities
The key responsibilities of this role include but are not limited to the following tasks:

  • Monitor and control access to company premises.
  • Ensure security protocols are followed by all staff, guests and visitors.
  • Produce replacement access badges for staff members on an ad hoc basis.
  • Manage the main company phoneline, dealing with enquires and diverting calls to the appropriate member of staff.
  • Record and report facility related issues and faults across all company buildings.
  • Routine testing of fire alarm and Defibrillator
  • Provide administrative support to staff including sourcing accommodation and meeting coordination.
  • Process and approve invoices pertaining to accommodation and meeting requirements.
  • Alerting members off staff when visitors arrive for them.
  • Assist in data entry, filing and other clerical tasks on behalf of the Recruitment and Communications teams.
  • Managing essential office supplies and maintenance to meet operational needs.
  • To always promote a positive and professional image of the department, by adhering to company policies, procedures, and standards.
  • Work as part of a larger team to develop working practices and procedures.
  • Work safely and responsibly within MJ Quinn's values and operational policies, procedures, and accepted behaviours to avoid harm to yourself, those around you and our neighbours and communities.

Relationships
To be effective in this role the FOH Admin will need to:

  • Maintain and build up a good working relationship with internal and external stakeholders including colleagues, customers, suppliers, and senior management teams.
  • Be able to work efficiently and effectively as part of a team.
  • Communicate effectively with all other departments.

Person Specification
To be successful in this role the FOH Admin will:

  • Proficiency in MS Office suites
  • Excellent written and verbal communication skills
  • Proven experience in a similar role
  • Ability to handle sensitive information with confidentiality.
  • Have strong planning, organisation, and monitoring abilities.
  • Have excellent interpersonal skills and the ability to communicate at all levels.
  • Have a high standard of numeracy.
  • Have a strong orientation towards quality, safety, and continuous improvement.
  • Can prioritise work, work well under pressure, meet deadlines, and manage business expectations.
  • Be adaptable and flexible in your approach to work.
  • An enhanced DBS check must be passed.
  • A legal right to work in the UK.

Education, Qualification and Certification

To be successful in this role:

  • Be educated to a G.C.S.E level B+ in Mathematics & English (or equivalent).
  • Previous administrative experience
  • Experience with business management software.

Diversity Statement
HP


Job Types:
Full-time, Temporary contract

Contract length: 3 months


Salary:
£22,000.00 per year


Benefits:


  • Company events
  • Cycle to work scheme
  • Enhanced maternity leave
  • Enhanced paternity leave
  • Free parking
  • Gym membership
  • Onsite parking

Schedule:

  • Monday to Friday

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person


Reference ID:
FOHA0324
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