Interim Legal Secretary 12 Month Ftc - London, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Key Responsibilities

For Heads of Legal and other team members: Diary management & meeting organisation including the coordination of internal and external meetings, agendas and follow up actions.
For Heads of Legal: travel & expenses organise business trips (within the UK and internationally) in line with policy guidelines. Expense processing and tracking.
Day to day administration support including filing, photocopying, completing and submitting forms.
Acting as 'gatekeeper' for work requests addressed to Legal from around the business and working with the Heads of Legal to ensure that all such requests are allocated.
Adding legal contracts to and managing the Legal team's Document Management System, including locating contracts saved in it when requested by the Jupiter business, auditors, etc.
Provide formatting support to team members in relation to Microsoft Office documents.
Point of contact for daytoday internal and external enquiries, responding to queries and requests.
Recruitment (as and when required) arrange interviews and ensure new joiners are onboarded effectively (e.g. IT and desk setup, organising introductory meetings and training where appropriate).
Build effective working relationships across other departments.
Identify improvements to working methods and processes, implementing changes, as appropriate.
Provide cover for other secretaries as and when required.

Desired Skills/Experience

Proven Team Assistant / Secretarial experience, preferably in Financial or Professional Services.
Accuracy and attention to detail even when working under pressure.
Strong organisation skills.
Strong communication skills, confident with liaising with internal and external contacts at all levels.
A flexible, adaptable and collaborative team player with a positive and proactive attitude.
Professional, reliable and conscientious, can be trusted with confidential and/or sensitive information.
Ability to work with minimum supervision, showing initiative.
Ability to prioritise and multitask.

- "Hands on" team approach, comfortable with assisting all team members.