Estates Coordinator - Park Royal, United Kingdom - Bestway

Bestway

Verified Company

Park Royal, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

_We are currently looking to recruit an Estates Co-ordinator to provide support across the Team for all managed site leases and tenants. _

Your Main responsibilities

Supporting Estates Manager and Head of Logistics and Property
Maintaining all records on Hi Q, managing and coordinating the leases, tenants and estate whilst working alongside the Estates Manager
Maintaining all records on teams including holiday charts for the Property Team
Liaising with Landlords as directed
Supporting National Maintenance Manager to ensure all relevant services, certificates and schedules on corporate stores and residential properties are updated on Hi Q
Creating purchase orders for all property related matters and maintained on Tracker. This includes all bulk purchase orders to cover maintenance and ad hoc work for the estate to enable the team to control maintenance work to the estate
Liaising with Finance Team to ensure all relevant Invoices are paid on time
Manage and maintain the Residential portfolio. Liaising with external Agents, updating tenant information onto HighQ, AST and reviews, liaising with tenants when required and delegating work to the Maintenance Manager when needed
DSE assessor, pregnancy assessments managed and QAA medicine for in house. Arranging and managing in house training with external providers
Coordinating and assisting compliance with audit inspections

About You

Previous experience in a similar role is essential
Demonstrable track record of developing and maintaining strong professional relationships at all levels
Evidence of success in influencing, leading, supporting and motivating stakeholders to achieve agreed outcome
Strong analysis and problems solving skills with excellent attention to detail and a willingness to challenge
Experience of using financial systems and automation to improve operational efficiencies such as ordering systems and software for property management as examples
Excellent communication and interpersonal skills are essential
Ability to manage own workload and prioritise effectively to meet tight deadlines

**What next?