Secretary Administrator - Hammersmith, United Kingdom - Reed Human Resources

Reed Human Resources
Reed Human Resources
Verified Company
Hammersmith, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

We are looking for a
financially-experienced Secretary Administrator with bookkeeping experience to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun.


Please see below for more details


With over 300,000 members and over 100 branches nationwide, become a part of the society's 200-year history and make a significant impact within the London region.


Through the services and benefits they provide, they help members with a range of queries and problems around social, care, and financial areas.


Your work in this branch of the society will be extremely valuable, enriching, and rewarding.
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Location:Hybrid (1-2 days WFH), Office in Hammersmith
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Hours: hours per week excluding lunchtime)
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Duration:Permanent, with 3-month probation period

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Salary:£26-33k DOE

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Benefits:Compensated training (and travel/accommodation fees associated with it), free society membership (and benefits associated with it), discounted events, dental and optical discounts, 28-day annual leave + bank holidays and Christmas-NewYear break, annual conference with complementary travel and accommodation

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Start date:ASAP


About the role

The Secretary Administrator role requires:

  • Supporting the team with daytoday administrative tasks as necessary
  • Overseeing the management of the building and liaising with the property managers
  • Working with the Membership Administrator to help with managing memberships and renewals, subsequently keeping members updated on branch matters and events
  • Attend and take an active part in Committee of Management meetings and social committees as required
  • Any other reasonable duties as required, including attending training. There will be an initial 34 days training in Manchester, followed by occasional additional training e.g. weekend and day seminars.

Key tasks and responsibilities

In the role of Secretary Administrator, you will:

  • Be responsible for the secretarial administration of the branch
  • Maintain the financial records of the branch using
    Microsoft Dynamics 365,including processing receipts and payments in line with company policy
  • Maintain PAYE records for branch employees, calculating payments for an external payroll company
  • Prepare any financial statements for the committee meetings, taking place monthly, and also completing all yearend documentation in preparation for the Annual General Meetings
  • Act as a professional administrator and secretary, taking care of members by working closely with the Social Events Manager and Membership Administrator
  • Assist with events and socials for members

About you
To be successful for the role of Secretary Administrator, you will have/be:

  • Excellent interpersonal skills
  • Excellent communication skills
  • Have established bookkeeping experience, ideally with
    Microsoft Dynamics 365, Sage, or Xero, to manage the financial administration of the branch
  • Enjoy meeting new people
  • Able to deal with money
  • A proven ability to work to deadlines without supervision
  • Strong organisational skills
  • Some customer care knowledge
  • Resourceful and able to overcome challenges
  • Willing to work with a range of people with different backgrounds and social circumstances.
  • Able to work independently, as there may be times you are in the office alone
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