HR Business Support Assistant - Abingdon, United Kingdom - South Oxfordshire District Council

South Oxfordshire District Council

Verified Company

Abingdon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Advert

HR Business Support Assistant

Salary and grade:
From £24,760 per year, Grade 3

Duration of role:
Permanent

Hours per week:
Full time 37

Location:
Hybrid - Abbey House

Closing Date:
Tuesday 27 February 2024

We are looking for someone to join the People and Culture team working across South Oxfordshire and the Vale of White Horse District Councils.

This is a really exciting time to join an expanding and ambitious team that has lots of passion and energy to ensure high quality support is delivered to our staff and line managers.

Reporting to the Payroll and Business Support Lead, the post holder will be the first point of contact for the staff and managers at both South and Vale Councils.

The post will cover the full employee lifecycle engaging with staff on their day-to-day queries and handling payroll system input.

We require someone with a strong customer focused mindset, with an ability to be flexible, working on a very broad range of tasks broaden their skills and knowledge across all HR disciplines.

The post holder will be the first point of contact for the People and Culture Team.

HR Business Support Assistant role.

Summary of responsibilities:

Be the first point of contact for general queries from staff and managers related to HR or payroll queries, and know when to refer questions to other members of the team
Manage the HR Team inbox, responding to queries and allocating queries to the team as necessary
Administer and input data into the HR system for payroll, working to tight predetermined deadlines
Scrutinise, check, and challenge payroll instructions prior to inputting HR information data
In conjunction with the Payroll and Business Support Lead, review all output data to ensure accuracy and correct as necessary
Administer staff annual leave calcs, updating the HR system as required
Administer all benefits schemes and thirdparty payments arising from monthly payroll
Assist with queries relating to the Learning Management System (LEAH)
Collect and process incoming and outgoing post every day
Raise purchase orders, code invoices, instruct and liaise with corporate services support to manage the finance requests with regards to the HR training/payroll budget on the councils' financial system
Support the administration the job evaluation process and associated outputs
Respond to freedom of information requests
Respond to quarterly ONS surveys
Deal with enquiries arising from monthly payroll
Support yearend payroll activities including implementation of pay scales, system data cleansing,
Provide input into HRrelated internal audits
Support the Payroll and Business Support Team on general project work, as required
Maintain individual training records and records of training providers on the HR and learning management systems, including generating new starter accounts
Post job adverts internally and externally
Administer the new starter process, including administering DBS checks and filing references
Update the HR pages on the intranet and council websites

Your essential skills, knowledge and experience

Experience of working within a customer focused environment
Experience of working with data e.g., databases, stock control systems, tills etc.
Excellent attention to detail and organisational skills
Good administrative skills to a high standard of quality, including data entry, letter writing, spreadsheets etc.
Basic MS office skills and ability to adapt to/learn to using different databases and systems.
Sound written and verbal communication skills.

Your essential qualifications
Good standard GCSEs (grades A to C/Level 4 and above) or equivalent level of experience

If you have the following experience or qualifications - it's a bonus

Alevels or equivalent
Experience of using an HR/Payroll system
HR or payroll qualification
Experience of working within a HR / payroll team, inputting system changes directly and reviewing output data
Experience of working with a learning management system

About us

Our vision and values are important to the councils and we expect you to support them and embed them in the way we work.

Our vision
We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services.

Our values

We act with integrity and show respect
We are all accountable
We are passionate about our business
We strive for simplicity
We love success

The benefits we offer

A basic 24 days annual leave per annum, rising to 29 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.
Flexible working and annualised hours a flexible approach to work to work that our employees love
A careeraverage salary pension scheme which includes life insurance of three times your salary
The oppo