Administrator - Document Control - Glasgow, United Kingdom - Subsea 7

Subsea 7
Subsea 7
Verified Company
Glasgow, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Organisation

Position
Administrator - Document Control


Vacancy ref
81520


Based in
Glasgow


Business area
Subsea & Conventional


Working hours
37.5 hours per week


Contract type
Contract


Closing date
08/03/2023


Assignment approximate duration
9 Months

Vacancy information


We are looking for an enthusiastic Administrator experienced within the Document Control function to join our team on a 9 month contract basis.


Based in our Old Kilpatrick office near the Erskine Bridge, the role has access to both our hybrid and flexible working policies.

What will you be doing?

  • Coordinate project documentation and provide general administration support.
  • Identify project personnel requiring SharePoint access and issue system request.
  • Ensure Project personnel have User Profiles within ProArc and are competent using the system.
  • Review Project document matrices and where necessary set up Profiles in ProArc.
  • Enter information into ProArc document profiles to enable accurate use of the Reporting Tool.
  • Maintain department tracking register(s) and prepare reports.
  • Issue instruction to all Subcontractors relevant to the Regional operational requirements.
  • Assist Engineers with document formatting and ensure templates are working correctly.
  • Monitor documentation turnaround and track all document workflows to ensure owners are actioning within the required timescales.
  • Regularly produce specific reports as required to highlight status, delays or progress.
  • Assist with requests, searches, and queries from all project personnel.
  • Liaise and assist project at closeout with asbuilt documentation and archiving.
What experience would we like you to have?

  • Electronic document management systems, DCC, processing design or vendor documentation.
  • File format conversion would be advantageous, but training can be provided.
  • Excellent IT skills across the MS Suite, also Adobe Acrobat.
  • Excellent interpersonal and communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment.
  • Ability to work with detail and accuracy.
  • Excellent planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
  • Flexible to adapt to changing priorities within a fastpaced 24/7 global business.
  • Proactive with a solutionsbased approach, demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
  • Committed to continuous improvement and identification of efficient work methods and processes.
Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry.

We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently.

We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.


We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation.

An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.


Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive.

Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

  • Make sure your CV is uptodate and highlights the transferable skills and experience you can bring to this role.
To find out more about Subsea7 visit our website here.

You can also follow us on our social channels
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