Plant and Vehicle Controller - Wickford, United Kingdom - Plantexpand Limited

Plantexpand Limited

Verified Company

Wickford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:

Plant & Vehicle Co-ordinator

Department:

Plant

Reporting To:

Service Director

Introduction

Plantexpand are an established, rapidly growing vehicle and plant maintenance company, serving national companies to efficiently maintain their asset fleets through a network of mobile plant engineers.

Managing a select team mobile technicians:

Responsibilities will include:

Organisation and control of engineer workloads.
This will include general service works as well as area specific breakdowns.
Organising workload schedule and diarising to include organising site access & arrangement of work permits.
Managing technician holiday cover by authorising each of your teams holiday days via our HR system.
Processing of completed job sheets, identifying and procurement of parts, creating accurate supplier purchase orders, managing order deliveries/returns.
Generating work authority requests, quotes and invoice preparation documents.
Updating & maintaining accuracy of Thames Water work permit TWOSA system.
Managing any IT/ Communications device requirements via the admin team.
Daily communication with mobile technician team and driving down all relevant KPI's as detailed below.

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Managing the company asset management system:

Responsibility will include:

Asset details are regularly checked & updated in regards to asset detail, record history, bookings and works in progress, service configuration and aligning service sites/dates.
Ensuring work reports are processed efficiently.
Ensuring any updates or amendments to service lists is communicated to the relevant technicians.
Ensuring all technicians hours and purchases are recorded and up to date on the relevant jobs.

Managing subcontractors for work outside of company scope:

Responsibilities will include:

Arranging the appropriate subcontractor to attend the job.
Organising any site access for the subcontractors.
Supplying all information such as contact numbers, equipment detail & site addresses.
Arranging swift cost processing and obtaining quotes for repairs where required.

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Responsibilities will include:

Obtaining all relevant customer information to process new work enquiries from new and existing customers.
Managing the enquiry and scheduling into existing workload.
Communication back to the customer with information regarding visits where required.

Job sheet specific processes:

Responsibility will include:

Ensuring all technicians hours and purchases are recorded and up to date on the relevant jobs.
Checking all job sheets submitted by engineers are correct in respect of asset worked on, location, hours worked, tasks completed, parts used and parts required.
Ensuring all data is transferred onto the asset management system, all costs associated with labour and parts are submitted onto the summary report.
Completing purchase order process including the correct marking of the purchase orders after the repairs, managing incorrect/faulty/not required parts for return and credit.
Receiving deliveries and updating all systems to reflect.
Upon invoicing, passing through purchase order paperwork to the accounts department.
Keeping all work in progress records together and filed into technician work folders.

Health & Safety (H&S) and Wellbeing

Responsibilities will include:

Obey company H&S processes as per your employee handbook.
Complete all required training courses relevant to your position.
Manage training applicable to mobile technician team and ensuring that training expiry dates do not lapse.
Manage technician team to ensure all PPE requirements are met, maintained and issued correctly through the admin team.
Where possible, keep tabs on technician H&S whilst out on site.

Appearance and Attitude

Responsibilities will include:

During business hours, the company expects you to act and behave in the appropriate manner with all company policies to be adhered to.
The company also expects you to dress smartly in the provided uniform (if applicable).

Driving at work:

Responsibility will include:

Occasionally you will be required to drive in company vehicles.
All company vehicles must be treated with respect and any defects being immediately reports to your line manager.
All relevant road laws are to be obeyed and adopted when driving.
Occasionally, it may be requested that you assist with customer collection and deliveries.

Job Types:
Full-time, Fixed term contract

Salary:
£28,000.00-£32,000.00 per year

Benefits: