Business Support Officer - London, United Kingdom - UK Health Security Agency

UK Health Security Agency

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £27,690 - £32,203
Job grade:

Executive Officer
Contract type:
Fixed Term
Length of employment:
2 Years
Type of role:
Administration / Corporate Support
Other
Working pattern:
Flexible working, Fulltime, Homeworking, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

LondonAbout the job

Job summary:

The COVID-19 Vaccines and Epidemiology Division is part of the UKHSA Clinical and Public Health Group and is located at Colindale.

The remit of the team includes providing specialist epidemiology and surveillance.

Work within the team is fast paced and the postholder will need to be able to respond to sudden unexpected demands, demonstrate good interpersonal skills and to work as a team member.

The post holder will provide day-to-day administrative and/or dedicated personal assistant (PA) support to the senior management team. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation.

The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.

This role is this is office based in Colindale for 3 days per week with the expectation of a normal 5 day working week.

Job description:

Provide comprehensive administrative support to teams across the Directorate

Lead and act as a central coordinating point of contact for a range of business administration activities.
Communicate and engage effectively with a range of people, including internal and external staff and stakeholders.
Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required.
Participate in relevant internal working groups/projects, services and initiatives across the organisation representing the Team
Contribute to effective information management and assist with the dissemination and/or collation of information/returns, in a timely manner.
Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods, receipt goods and maintain log of expenditure.

Person specification:

A - Application

I - Interview

C - Proof of qualification / membership of professional body

T - Test

Description
Essential

Desirable

Assessment

Qualifications
A/C

IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint

I

Knowledge and experience
Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information

A

Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes

A

Experienced at working under pressure handling multiple tasks and prioritising own workload

I

Experience working in a public-sector organisation

A

Skills / capabilities/ behaviours
Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money

I

Ability to use finance systems and support financial analysis for reports

A/I

Follow relevant policies, procedures and legislation to complete your work

A

Understand that bullying, harassment and discrimination are unacceptable

I

Ability to work without supervision working to tight and often changing timescales

I

You work well as part of a team and strive to ensure the team pulls together and is effective

I

You are inquisitive, you seek out new information and look for new ways to develop yourself

I

Equality and diversity
An understanding of and commitment to equality of opportunity and good working relationships

I

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

Location:

This role involves office working at the Colindale UKHSA site, based in North London.

Any opportunities for informal hybrid working, including whether a hybrid working arrangement is suitable, will be discussed with you prior to you taking up your post.

This will be determined primarily by business needs and in line with departmental policies for flexible working.

Currently this requires working from the Colindale UKHSA office for a minimum of 3 days a week, the precise days required in the office will be agreed with you at offer stage.

Once settled in post, further arrangements can be