Admin Assistant - Edinburgh, United Kingdom - Kythera AI

Kythera AI
Kythera AI
Verified Company
Edinburgh, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

A unique opportunity for an admin assistant to work at one of the leading AI companies in the video game industry.

Part-time position based in Edinburgh, Scotland

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Are you interested in joining a team working on one of the foremost technologies in the video game industry today? Our middleware, Kythera AI, is the most advanced end-to-end AI solution on the market.

We provide our technology to studios ranging from independent to AAA in a broad range of genres, support them in delivering great games with exceptional AI, and work side by side with a select few to directly shape AI in their titles.


Founded in Edinburgh, UK in 2013, and now recently backed by VC funding, we have grown to be perhaps the largest independent developer of video game AI in the world.


Our mission is to fill virtual worlds with intelligent life in games and beyond - building from our core focus in video game AI into wider industries such as simulation and interactive broadcast media, bringing the new digital worlds of the future alive.

Overview


We are looking for a well-organised & proactive admin assistant who will support our COO, people operations manager, and the wider Kythera AI team with various administrative tasks essential to keeping the company running effectively.

This is a part-time, office-based role in central Edinburgh, Scotland. Hours and days are negotiable but we expect this to be around 20 hours per week across 4-5 days.


Your duties will include:


  • Arranging travel, accommodation, and tickets for events and conferences, both in the UK and worldwide
  • Assisting the team with calendar management, arranging meetings and jobs interviews (often across multiple time zones), and booking meeting spaces in our shared office
  • Providing office support, such as purchasing supplies and helping keep our space organised and tidy
  • Maintaining records of company equipment and licences
  • Assist with the organisation of staff socials, including keeping the team updated and making bookings
  • Assist with processing purchase requests and expense claims from the team
  • Tracking of incoming & outgoing payments and invoices
  • Other ad hoc duties as required

Experience that will aid success:


  • Previous experience in an administrative role
  • Previous experience of working in a startup environment
  • Knowledge of Gmail, Google Calendar, and Google Sheets / Docs
  • Wellorganised with excellent time management
  • Experience with supporting teams across multiple time zones
  • Comfortable with booking travel and accommodation, including international
  • Experience with accounting software, such as Xero
Why work at Kythera AI?

We're a small but fast-growing team, meaning it's an exciting time to join us.


The benefits of working with us include:

  • Private healthcare
  • Flexible and accommodating working hours
  • A focus on mental health with access to an employee assistance programme and #LevelUpMentalHealth resources from Safe in Our World
  • No crunch culture
  • Employee referral scheme
  • The opportunity to work on varied and exciting projects


Kythera AI is an equal opportunities employer and is committed to providing a safe and inclusive working environment for every member of staff.

We support the #RaiseTheGame pledge and therefore welcome and actively desire diversity among our team members, including (but not limited to) with regards to characteristics such as age, race, religion, sexual orientation, gender, or disability.

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