Recruitment Administrator - Brentford, United Kingdom - Shivom Consultancy Ltd

Shivom Consultancy Ltd

Verified Company

Brentford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are an ambitious UK based company, operating since 2003.

We are a specialised service provider supporting UK public and private sector organisations in:
▸ IT Strategy

▸ Agile Delivery and Public Cloud Migration/Adoption

▸ Architecture and Design

▸ Digital Transformation

▸ Public Cloud Adoption / Migration

▸ Delivering Software Engineering Services

What you will be doing?

Recruitment:

Managing all recruitment needs for the company, including implementing and continually developing a robust recruitment process.
Administering all the hiring processes of new employees/contractors.
Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes.
Creating and continually improving offer letters and contracts of employment, whilst managing the timely distribution of such documents.
Managing the collation of references, and security clearances as relevant to each role.
Ensuring all relevant ID, certificates and employee/contractor documents are received before 1st day of employment.
Managing and recruiting for the apprenticeship and graduate scheme.
Organising and attending open days, recruitment fairs etc.

Credit control:

Invoice management and contacting customers to ensure invoices are paid in a timely manner and liaising with Project Managers (as required) to resolve issues
Weekly reporting of overdue invoices to the Financial Controller
Monthly reconciliation of customer ledgers and statements of account
Processing incoming payments onto the accounting system

Accounts Receivable:

Processing of sales invoices and liaising with suppliers to obtain proof of delivery, where required

Admin support:

Assisting the finance team with general administrative duties
Working with the Financial Controller to deliver system improvement
Assisting the administration team with receiving calls to the switchboard, redirecting calls, taking messages and dealing with queries as necessary
Monitoring the central Finance mailbox
Have a good understanding of the businesses' products or services and be able to advise others about them
Plan marketing and sales campaigns
Attend seminars, conferences and events where appropriate
Carry out sales forecasts and analysis and present your findings to senior management/directors

Key Responsibilities:

Assist in producing briefings, information and web material, utilising Canva and similar graphic design software to do so
Running the organisation's social media accounts as needed on Facebook and Twitter
Create print material for the organisation as required.
Actively communicating and collaborating with colleagues (internal and external) to achieve shared aims.
Seeking, analysing, and utilising feedback to inform planning and services.
Undertake any other duties as may be reasonably required and are within the scope, spirit and purpose of the job
Liaising and networking with a range of stakeholders including customers, colleagues, suppliers (incl. agencies) and partner organisations
Facilities management
Assist the recruitment team in talent sourcing.

Essential Skills:

Knowledge of MS-Office.
Strong interpersonal communication skills.

Desired Criteria:

Strong creative skills and interest in online technology and social media trends
Can work well with a wide range of people
Excellent time management and organisational skills
Knowledge of how to use social media as a marketing campaign to promote growth in revenue for the company
Knowledge of planning and implementing elements of a Marketing Strategy
Knowledge of Spreadsheets e.g., Sheets of Excel
Knowledge of Presentations e.g., Slides or PowerPoint
Personal Skills
Ambitious, selfstarter and keen learner
Ability to use their own initiative to grow their accounts
A positive and calm attitude to cope with pressurised situations
Proactive and able to work on own initiative
Excellent attention to detail
Confident telephone manner
Positive about change; flexible and adaptable to work effectively in our fastpaced environment
Strong team worker who will contribute to our 'one team' culture high levels of cooperation and communication

Job Type:
Part-time

Salary:
£10.42-£11.00 per hour

Benefits:

Company events
Company pension
Gym membership

Schedule:

Monday to Friday

Ability to commute/relocate:

Brentford: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Reference ID:
RA080124

Job Type:
Part-time

Pay:
£11.44-£12.00 per hour

Expected hours: 20 per week

Benefits: