HR Coordinator - London, United Kingdom - Hogarth Worldwide

Hogarth Worldwide
Hogarth Worldwide
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Hogarth is the Global Content Experience Company.

Part of WPP, Hogarth partners with one in every two of the world's top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson.

With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging.


The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.


Our global team of over 6,000 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today's content experience.


A Hybrid working model


Now offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week.

The expectation is that working life at Hogarth will involve working from the office for about 60% of the time for most people.

Please speak to the Talent Acquisition team to find out more information.


Department Summary
Our HR team guides and supports the business through its people initiatives.

We work with every area of the business and are responsible for people strategies, processes, policies and legislation, advisors, employee engagement, talent management, reward and development.

Our core objectives are to maximise the value of our employees, ensure they have a positive experience at Hogarth, and drive business results.


What does a HR Coordinator do at Hogarth?
The HR Coordinator is a member of the UK HR team, reporting into the HR Business Partner.

The role is to deliver an efficient and effective HR service to employees for all HR activities associated with the employee lifecycle (including future, current and former employees) ensuring service level commitments are met or exceeded.

The role focuses on employee service and consistency, increasing efficiency, effectiveness and confidence in the overall HR service delivery within Hogarth.

The role also provides first line HR support to employees and managers across the Company and responding to HR queries via the HR inbox.


Responsibilities

Employee lifecycle HR Administration:
Provide an efficient, effective HR administration service, meeting service agreements for all employee lifecycle transactional processes and procedures.

This will comprise of joiners, leavers, pay changes / promotions, various types of leave, as well as supporting benefits administration.

Specifically, the role will provide full HR administration for:


  • Joining & Onboarding: from offer letter and contract generation through to coordinating the HR induction and onboarding process for new employees
  • Background checks: responsible for owning and administering our background checking process (via a 3rd party provider)
  • Probation periods: track probation periods across the company, liaising with the relevant Manager or dept head in a timely manner. Generate consistent documentation at probation end and escalate any issues or concerns to HR Advisor/HR Business Partner.
  • Promotions & pay changes: Once all relevant approvals have been received, administer changes to an employee's T's&C's, which could be via change letter, contract amendment or full contract update as well as informing the Payroll team of these changes.
  • Employee leave administration and tracking: responsible for various leave types including maternity, paternity, parental, sickness and unpaid time off. Responsible from calculating payments through to generating the relevant consistent documentation
  • Leavers: Full responsibility for leaver arrangements from administration through to employee
file management. This will include leaver administration, payroll notification and exit interview tracking and any reference requests from future employers

  • Data management: Ensure that any employee change is captured appropriately, for example via payroll, systems updates, or via employee files
  • HR process and policies: good understanding of the HR policies and processes and advice employees of the guidelines where appropriate
  • To continually support and/or lead the review, evaluation and recommendations of process improvements with the intention of having standardised, consistent and efficient HR processes
  • Ownership and maintenance of the HR shared drive, ensuring Data Protection/GDPR obligations are met
  • Maintenance of the HR tracker ensuring that visa end dates, long term sickness, probation extensions etc are kept up to date.
  • Develop and maintain a log for all/typical employee questions and queries to aid in the further development of information share and selfservice
  • Ensure employees and managers are receiving a consistent approach and consistent advice, regardless of dep
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