Executive Support - London, United Kingdom - Knight Frank

Knight Frank

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Contract Type- Fixed Term Contract- Employment Type- Full-Time- Working Requirements- Dynamic Working- Hours- 9:30am to 5:30pm- Salary- Competitive- Division- Commercial- Location- 55 Baker StreetThis is a role is for a highly motivated, results driven Executive Support individual, supporting team members within the Valuations department.

You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department.

We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors.

Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 487 Offices across 53 Territories.

Discover More About Knight Frank

Responsibilities:

Stakeholder Support

Presentations; coordinate and manage internal and external (client) presentations with our inhouse creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
Document preparation; audio/copy typing letters, memos, minutes, schedules, mailshots and extensive reports. Accurate formatting, printing and binding of client reports.
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary.

Business Coordination

Acting as an Ambassador for the Commercial V&A Head of Funds and team.
Maintain collaborative relationships with clients, managers, and employees.
Business Planning coordination (biannually); working with the Operations Manager on the spring and autumn business planning process and helping to coordinate for their team(s).
Team Financial coordination; where appropriate;
WIP logs / billed and unbilled debtor coordination
Credit control
Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
Supplier invoice processing
Expense claim coordination for all allocated stakeholders
Referral coordination

Team Coordination

Team meetings; attend team WIP meetings
Coordinating the creation of extensive valuation reports via HotDocs, HUB, Valos or other software (valuations specific)
Training; helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.
Compose and/or prepare correspondence; audio/copy typing, letters, design documents, newsletters
Maintain teams schedule through proactive diary coordination, organisation of internal / external meetings booking meeting rooms and conference calls, including preparing any required papers beforehand
IT liaison to help troubleshoot system errors for team
Work collaboratively, providing assistance to other business support members, as and when required, adding value to the overall efficiency of the Commercial Valuations & Advisory department.
Working with the Commercial Valuations & Advisory business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points
New Starter Induction; working with the Operations Manager to coordinate the process of new starters (induction) / leavers for your team
Onboarding; working with the Operations Manager to help coordinate onboarding of all new starters in your team
Appraisal coordination for their team and six monthly 1:1's.
CPD records; recording the teams RICS CPD hours.

Experience Required