Information Management Project Manager - London, United Kingdom - TFPL & Sue Hill Recruitment

TFPL & Sue Hill Recruitment

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Information Management Project Manager

2 Year Fixed Term Contract

£40,000 - £45,000 D.O.E

London

Full Time - 35hours a week

Possible Hybrid Working Opportunity

Sue Hill Recruitment are delighted to be working in partnership with The Methodist Church, who are looking to recruit an Information Management Project Manager on a 2 Year Fixed Term Contract.

The Connexional Secretary is the sponsor for the Information Management project, and there will be a multi-disciplinary project oversight group to support the development and implementation of this project.

This group will include the Connexional Secretary,relevant sub-team representatives such as IT, and the Liaison Officer for Methodist Archives and other representative(s) of the Archives & Records Advisory Group of the Methodist Heritage Committee

Job Purpose

To project manage, establish and embed a new electronic information and records management system (ERMS) for the Connexional Team of the Methodist Church.

The project manager will:

Liaise with stakeholders to scope information and records management needs within the Connexional Team
Devise and revise retention schedules, liaising on the impact on districts and circuits with Team colleagues and the Liaison Officer for Methodist Archives
Ensure that new procedures and systems link in with historic Methodist archives and related heritage collections
Make proposals for how best practice for digital information and records management can take place in the Connexional Team within the Dynamics database system
Review all Standing Orders that specify retention requirements and propose amendments
Oversee the implementation of a new information and records management system in the Connexional Team for print and digital records (including original format, digital surrogate and borndigital photographs), and aimed at moving to digitalfirst informationmanagement processes and systems
Introduce a change in culture so that records management has increased prominence and is embedded in Connexional Team operations and activities
Advise members of the Connexional Team on best practice in records management

The AIMS of the project:

To design an information management system for all record processing in the Connexional Team.
To implement the information management system so that members of the Team to have clarity on:
which documents need to be retained,

- the length of retention,
- who is responsible for the retention of each record,
- the format that documents and records should be stored in
- where documents should be stored
- when a document becomes an official record
- how and when documents and records should be destroyed.

To establish a filing structure that has flexibility for any changes to the structure of the Connexional Team, and with consideration of Connexional Team IT systems.
To assess all Connexional Team information saved on servers, SharePoint, and OneDrive and explore the desirability of one central filing system.
To be able to share documents easily for collaborative working and ensure confidentiality and restrict editing where appropriate.
To provide clear guidance about how documents are categorised and listed so records can be easily located once archived.
For outofdate information to be removed.
For hard copy storage to be reduced (where appropriate) in accordance with the Methodist Church's Environmental, Social and Governance (ESG) aims.

Person Specification:

Educated to degree level with relevant Archives / Records Management experience
Professional, postgraduate qualification in Archive and Records Management
Demonstrable experience in digital preservation and systems
Knowledge and experience in information governance, principles and processes
Knowledge and experience of document management (IT) systems and their implementation
Knowledge and experience of policy and process for management of historic archives
Excellent communication skills, both written and oral
Proven project management skills and experience
Demonstrable experience in constructing and presenting project plans and preparing formal documentation such as business cases and reports
Skills and experience in change management
Demonstrable experience of dealing with the records of complex organisations and contexts, preferably including a secular charity or Church setting, and with global reach
Highly organised with proven ability to manage multiple concurrent tasks whilst maintaining effective judgement in prioritising your own time and other team resources
Highly skilled in customer relations
Proven ability to identify and engage with a variety of key stakeholders in a project and 'take them with you', across disciplines and organisational structure
Demonstrate awareness of, and sensitivity to, issues of equality, diversity and inclusion and a commitment to the unique value of the individual in all aspects of the Church's life
Maintain and promote high personal and professional standards (for example, in relation to environmental considerations, safety, security, and quality)
A proven team player at all times
Demonstrates an understanding of and is supportive of the work and mission of the Methodist Church