Administrative Assistant - Watford, United Kingdom - Atalian Servest

Atalian Servest

Verified Company

Watford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Reference:
GRP/SO/01-02/796

Job Title:
Administrative Assistant

Location:
Site Based - Watford Junction

Postcode:

WD171TX -
_Applicants must have the right to work in the UK_

Salary:
Competitive

Contract:
Permanent**
Hours per week: Monday,Tuesday,Wednesday,Thursday,Friday - 40 hours per week

Business Overview

The Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.

Our corporate departments support our operational divisions and ensure we can provide an exceptional level of service to our clients.

With various career paths available, our office-based teams are essential to our award-winning service delivery.

Role Overview
We are currently recruiting for an Administrative Assistant to join our passionate and driven team based at our Site Based

Site Address:
Watford Junction

Postcode:
WD171TX office.

**Benefits

Informal hybrid / flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Subsidised vending machines
Access to 'Wagestream' a financial wellbeing tool
After 2 years working with us, you'll get your birthday off work
Wide range of retail discounts
Regular social and charity events held in our offices
Get involved in charity events in the local community

**Wellbeing

Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders

**Career development and recognition

Immediate access to "Opportunity" our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Atalian Servest Superstar Awards
Long service awards

Key Responsibilities:

Creating Purchase Orders and sending them to contractors with supporting documentation
Liaising with Expenses Payable for queries relating to the payment of vendors
Investigate and clear invoice exceptions, i.e. on hold or rejected to ensure vendors are paid within agreed payment terms.
Ensure Purchase Orders have been accurately raised to the correct Need-By date
Produce monthly checks to ensure Purchase Orders have been raised to the correct accounts
Managing customer service. Answering incoming calls and dealing with supplier and internal Associate queries within agreed SLA's.
Supporting internal business stakeholders with Financial reports
Any other adhoc tasks assigned by Facilities Management Team.
Participate in project work as requested.

About You (Core behaviors)

Acts with integrity
Leads with Vision
Delivers Results
Knows the Business
Accounts Payable and Oracle or equivalent ERP systems experience.
Educated to GCSE standard.
Computer literate with Excel intermediate/advanced.
Power BI experience is desirable, or a willingness to learn.
Experience in managing supplier accounts, overdue invoices and internal processes.
Purchase Order process and managing invoices on hold.
We are looking ideally for a German speaker or potentially a Polish or Dutch speaker. (German speaker preferred)
Excellent English communication.

Acts with integrity

Is seen as open and honest
Is respected within their team
Lives the Company values

Leads with Vision

Is receptive to change
Demonstrates a "cando" attitude
Uses initiative

Delivers Results

Works hard
Gets the job done
Meets Standards and Deadlines
Displays a high energy level

Knows the Business

Understands the off price business model
Understands their role and its impact on their business area
Is a good cultural fit
Is focused on providing great customer service

Builds Effective Teams

Good Team Player
Supports Other
Understands the impact of own actions and behaviours on colleagues

Listens and Communicates

Communicates Effectively
Is patient listens to others
Shares appropriate information with others

Thinks Strategically

Learns new information quickly
Understands their key priorities
Thinks ahead

Develops Others

Always willing to learn
Readily shares knowledge and expertise with others
Learns from experience

How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

Diversity & Inclusion
We are an equal-opportunity employer and are proud of the diversity represented across our business.

In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we are proud to have also achieved the Disability Confident Level 2Standard as well as being signatories of the Race at Work Charter and Mental Health at Work Commitment.