Executive Assistant - London, United Kingdom - Australasian Recruitment Company
Description
THE ROLE:
- Providing high standards of administrative support to the Directors
- Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries as required
- Diary administration as required including organising internal and external meetings and managing any logistics that may be required
- Handling all aspects of expense processing for Directors. This may include liaising with Directors for receipts or contacting the supplier directly if necessary for missing receipts
- Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
- Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business
- Helping other Assistants where necessary and providing cover for holiday/sickness
- Completing ad hoc projects/tasks on request
THE ESSENTIALS:
- Prior experience supporting Directors and teams in a similar professional environment is required
- Strong Microsoft skills essential (good working knowledge of Word and Excel)
- High level of accuracy and attention to detail
- Excellent organisational skills ability to manage time, prioritise conflicting demands, multitask and work to tight and structured deadlines
- Ability to learn new systems and processes quickly and the desire to pick up new skills
- Proactive, selfmotivated and able to work on own initiative as well as with a team
- Outstanding communication skills (verbal and written)
- Discreet and able to handle sensitive information in confidence
- A 'cando' attitude is essential
- Excellent interpersonal skills confident, approachable with a good sense of humour
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