Contract Administrator Specialist - Preston, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

Preston, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Contract Administrator Specialist

£28,477

Preston:

Overview of the job

Accountable to a designated Senior Contract Manager (SCM) the Contract Administrator Specialist (CAS) will support efficient and effective contract management, including Commissioned Rehabilitative Services contracts, within their area.

The CAS is a support role with administrative, secretariat and data recording responsibilities.

Overall, the post contributes to the support of the contract management team with their remit to monitor and validate provider performance, assure delivery of services in the community and manage the relevant contracts.

The CAS will support the delivery of the contract management governance processes in relation to designated portfolio of contracts within the PS region, including Commissioned Rehabilitative Services providers.

They will provide a secretariat service by co‐ordinating the Service Management Board, Contract Strategy Board, Change Management Board and Change Protocol Group and other groups as directed by the SCM and SM.

The geographical base for the CAS post can be flexible within their contract management area and will require some work in London and other locations.

Summary

The post holder will provide a professional and effective administrative support service to contract management teams, undertaking secretariat and basic research and analysis activities as required.

Providing secretariat support to the Senior Contract Managers and Service Managers in relation to contract management administration.

This will include coordinating and administering meetings, managing the contract documents library and analysing and presenting contract performance and other data and information.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Coordinate, attend and minute commercial, supplies governance and other contract management meetings:
Arranging and distributing the agenda and papers with direction from the relevant chair.
Producing first draft minutes and action logs.
Proactively manage the actions produced by the various meetings attended.
Reviewing and monitoring performance data:
Supporting the Contact Support Officer (CSO) in analysis of on‐going performance delivery by the contractor
e.g., following‐up requests for information, scheduling of ad hoc meetings.
Assisting with completion of monthly templates and reports for the contract management teams, Director/MoJ and others as required.
Responsible for the configuration management and library of all documentation, including baselining and quality checking.

This includes being the Local Information Manager and being responsible for the management of the file structure:

Maintaining formal documentation, Terms of Reference, membership and distribution lists.
Filing, archiving and enacting version control on all relevant documentation.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require reexamination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

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Behaviours

Communicating and Influencing
Working Together
Changing and Improving
Managing a Quality Service
Leadership

Experience

Essential:

Good understanding of HMPPS strategic direction Desirable:
Experience of a project management environment.
Working knowledge of public, private, social enterprise, charitable, voluntary and community sector organisations
Experience of business support, contract management, operational audit and commissioning

Ability

Good administration and organisation skills, including attributes to prioritise the management of tasks and risks on the basis of organisational reputation/ financial risk, with appropriate support, advice and guidance deliver tasks to time.
Good problemsolving skills, with strong attention to detail, planning and communication skills.
Strong numerical skills with strong presentation skills (written and verbal).

Salary:

£28,477

Additional Information:

Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

Benefits

Annual Leave

The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed