Executive Staff Officer - Taunton, United Kingdom - UK Hydrographic Office

UK Hydrographic Office

Verified Company

Taunton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £35,744

A Civil Service Pension with an average employer contribution of 27%
Job grade:
Higher Executive Officer
Contract type:
Permanent
Business area:
UKHO
People
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Taunton, Somerset, South WestAbout the job

Job summary:

The Executive Staff Officer (ESO) is a key part of the Secretariat, right at the heart of everything that we do and is involved in all aspects of the organisation at a fascinating time for defence, and for the UKHO.

Working alongside senior leaders within both our parent department (MOD) and UKHO, this is a role that will be an exciting part of shaping our future.

This role enables effective decision making at the highest levels of the organisation and provides an excellent opportunity to gain insight and experience vital to a person who aspires to a future in senior leadership.

There will be opportunities to work in a hybrid way.

Attendance in the office is required in accordance with business need - which is likely to be 60% of working time.

[Please note our Policy on informal hybrid working (arrangements available as agreed with the line manager) does not extend to working overseas].

Job description:

The Executive Staff Officers support UKHO's strategic and governance activities. This is an excellent developmental role with exposure to the entirety of the UKHO's operation.

You will work within the Secretariat team to deliver high quality, professional and effective support to corporate governance activities including governance meetings, the corporate planning process, crisis management and high-level visits.

You will be required to support a range of formal governance meetings including those which enable the Executive Leadership Team (ELT), and the Hydrographic Office Board (HOB), providing an excellent insight into strategic thinking and decision making.

You will manage a demanding workload within a fast-paced environment and will need to adapt to changing priorities and offer effective solutions.

You will understand and follow statutory obligations and best practice, such as Freedom of Information (FOI) and Parliamentary Questions (PQ) requirements (training will be provided).

Key tasks include:

Organising workshops and meetings to support corporate and strategic activities.
Timely preparation and circulation of agendas and meeting papers and supporting documentation including action logs and progress trackers.
Producing and circulating accurate meeting minutes for designated meetings.
Responding to Freedom of Information requests, Parliamentary Questions and Treat Officials
Supporting senior level visits to UKHO (e.g., Ministers and senior civil servants and military personnel).
Acting as a decision loggist as part of the UKHO crisis response team.

Additional tasks are:

Lead on discrete activities, as directed by the Corporate Governance and Secretariat Manager.
Maintaining professional engagement with the Sponsorship team within MOD.

Person specification:

Please note that we will only score against the sift and interview criteria and not the information below.

You will ideally have experience of working in an outer office, governance environment, or similar however this is not essential.
You will have a passion for continuous improvement and an eye for detail.
You will be highly organised, managing and prioritising your own workload in a fastpaced environment, with the ability to connect strands of activity and events together.
You will have high standards of integrity and discretion.
You will have excellent written and verbal communication skills and previous experience of building and maintaining strong and effective working relationships, including with colleagues outside your own organisation.
This role provides an excellent opportunity and while a permanent role it should allow the incumbent to develop and progress their career.
You will be part of an excellent, friendly, mutually supportive team, so while selfmotivated, you will also need to be a strong team player with a positive, problemsolving, cando attitude.

Behaviours:

We'll assess you against these behaviours during the selection process:

Making Effective Decisions
Communicating and Influencing
Working Together
Delivering at Pace

Benefits:

Alongside your salary of £35,744, UK Hydrographic Office contributes £9,650 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

At the UK Hydrographic Office, it's very important to us that our people feel valued.

We offer a huge range of benefits such as training and development, well-being supp