Procurement Officer - London, United Kingdom - Royal Society

Royal Society

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Scope:
The Procurement Officer is responsible for the provision of a complete procurement service for all of the

Society's needs. Working with the Procurement Manager, the post holder will ensure that the Society's

practices and procedures for procurement are optimal, and that procurement policies are updated and

monitored to reflect legislative changes and industry best practice. The Procurement Officer will be

responsible for timely analysis of the Society's spend, looking for insights and best practice, whilst being

able to give advice to budget holders on contract negotiation and contract management in line with the

Society's policies and procedures.

Reports to:
Head of Finance & Procurement

Line manages:
N/A

Location:
Carlton House Terrace

Hours:
Full time, 35 hours per week

Contract: 6 month FTC

Pay Band:
D

Salary:
£44,000 per annum

Responsibilities:

Lead tender processes and negotiations in line with the Society's procurement policy to ensure value

for money and effective risk management.

Advise the Society on all matters relating to procurement and review key contracts.
Maintain a centralised contract register to provide oversight and proactively commence negotiations

ensuring that contracts are reviewed in line with the procurement policy.

Communicate new procurement processes across the Society ensuring awareness across the

business and adherence to best practice.

Provide assistance in the management of supplier contracts as necessary.
Ensure that potential suppliers are vetted appropriately and in accordance with the Society's policies.
Maintain and monitor a preferred suppliers list.
Support the Society's purchase order system, providing training and analysis as required.

To support the Procurement Manager with the delivery of the following tasks:

Deliver a procurement strategy including an annual procurement plan which identifies cost saving

targets for the year, and appropriate reporting mechanisms including KPIs.

Continually develop procurement processes and procedures including standardised tender

documents and contracts.

Provide ongoing review of procurement policies to ensure that they are in line with current legislation

and best practice.

Manage the Society's managed travel services contract and support the Society's travel needs in line

with procurement policies and procedures.

Key Knowledge and Skills Required:

Essential

Demonstrable experience in an indirect purchasing roleHighly numerate with strong

communication skills, able to present at a senior level and to write complex reports and tender

documents

Demonstrable negotiation and persuasion skills
Demonstrable experience of supplier negotiations and relationship management

Desirable

Demonstrable experience of implementing new processes and procedures within an organisation
An understanding of contract law
CIPS qualification

Competencies:

Self management

Works unsupervised and can motivate self
Produces results under pressure
Can manage in stressful situations
Pushes for the best results
Pursues and encourages feedback that may reveal an error in judgment and then makes appropriate adjustments
Recognises own personal biases or limitations, and uses this understanding to improve decisions and plans for action
Seeks out mentors and other development resources to gain additional selfawareness and personal development
Reflects on negative situations with maturity and seeks to understand own contribution to the situation
Holds things together and acts as a settling influence

Working with others

Contributes ideas and identifies opportunities to work with others both within the team and across the organisation
Willing to provide feedback to sectional colleagues when requested
Produces succinct presentations and papers for senior colleagues
Understands when to seek senior advice on potentially delicate negotiations
Reaches a variety of audiences using an appropriate mix of communication methods and tailored messages to appeal to their unique needs
Speaks from the heart to compel action and creates an emotional appeal for organisational priorities
Creates an environment of transparency while respecting confidentiality requirements
Builds consensus for delivering team goals. Frequently interacts with peers, on crossfunctional matters.

Resource management

Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society
Builds contingency into projects taking into account possible outside factors
Sets and monitors performance against quality and results orientated targets.
Focuses on both short and longterm goals
Creates novel solutions to problems
Creates a detailed design or plan to implement a new solution or approach
Evaluates new technology as potential solutions to existing issues.
Adju