Hayward Operations Administrator - London, United Kingdom - Southbank Centre

Southbank Centre

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an Administrator to join our Hayward Operations team on a full-time, fixed-term basis.

About the team and the role

The Hayward Gallery and Hayward Touring
Since 1968 the Hayward Gallery has been one of the world's leading public galleries of modern and contemporary art.

The hub of visual arts at Southbank Centre, the Hayward plays a vital role in the London art scene through its original programme of large-scale exhibitions, smaller project shows and outdoor installations.

Hayward Touring produces exhibitions that tour to galleries, museums and other publicly-funded venues throughout Britain.

Exhibitions are seen by up to half a million people in over 100 cities and towns each year and range in scale from the British Art Show - the largest and most ambitious survey of recent British art, organised in different cities around the country every five years - to international group exhibitions produced with guest curators, artists and writers.

Objectives:

To help ensure the smooth running of the Hayward Operations department by providing effective administration support to the Hayward Operations & Logistics Manager and the Hayward Installation Manager.

Main Responsibilities:

Deal promptly and effectively with phone and facetoface enquiries on behalf of the Hayward Operations team.
Support the management of Hayward Touring and Hayward Installation teams including:
making hotel bookings, travel arrangements and processing related paperwork

- assist with booking freelance staff and processing related paperwork
- holiday and sickness absence reporting and recording
- ad hoc expenses claim administration

Place orders for materials and other items with suppliers as requested/directed
Coordinate and book annual maintenance services required
Assist with budget management including:
Log orders and raise them through the computerised finance system
Process and chase invoices
Handling and monitoring petty cash
Process finance related paperwork
To assist with the management of the administrative systems within the Hayward Operations team, to include filing and archiving, management of stationery and photocopy areas, communal areas, general tidiness of the office and storage spaces.
Compile agendas, complete meeting notes and take minutes for meetings as requested.
Process room bookings in Artifax (our room booking system).
Provide support to the wider Hayward Operations department where necessary as directed by the Operations & Logistics Manager or the Hayward Installation Manager.

Southbank Centre is a national flagship cultural institution.

It is Europe's largest arts centre and one of the UK's top five visitor attractions, occupying an 11-acre site that sits in the midst of London's most vibrant cultural quarter on the South Bank of the Thames.

Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape.

Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.

Southbank Centre believes that a commitment to diversity and inclusion helps it be a more relevant and effective organisation.

Our Artistic Mission
Southbank Centre exists to provide great artistic experiences for everyone. Through art, we invite our visitors to enjoy shared cultural encounters together. To gaze. To listen. To be moved. To discover a new idea or a new perspective. We are proud that for the last 70 years, the performances and exhibitions here have moved millions. We have provided a home for art and for artists. A community centred on art, where everyone, no matter their job, helps make the experience.

We create a place where as many people as possible can come together to experience bold, unusual, entertaining and eye-opening work.

We want to take people out of the everyday, every day.

Our values