Support Assistant/admin - Chichester, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd

Verified Company

Chichester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

What's involved with this role:

Temporary Support Assistant/Admin - Adults Commissioning

Reference no:
W Sussex RQ852955

Pay Rate:
£12.02 per hour PAYE

This opening assignment is for 6-7 months

Key Responsibilities:

Administration for various multiagency panels, which may include sensitive, confidential and distressing information (book meetings, invite attendees, manage the referrals, obtain updates, draft agenda, book time slots, take notes, circulate minutes and papers).
Administration for various internal management meetings (book meetings, invite attendees, draft agenda, take notes, circulate minutes and papers).
Provide administration support across Adults Commissioning for specific projects and programmes.
Diary management and professional support for Assistant Director and other senior managers.
Set up orders and approvers on Matrix, raise Purchase Orders, pay invoices, order IT equipment and stationery, book training.
The work will be fast paced and varied, with unpredictable demands and exposure to confidential and highly sensitive information.
Type supervision notes and other documents, upload documents to Mosaic and add case notes based on agreed wording. Drafting, typing and sending letters.
Photocopying and printing documents
Meeting and greeting guests and professionals, taking phone calls and messages.
Coordinating large scale/complex events which will involve arranging dates, booking rooms, informing attendees of arrangements and distributing highly confidential papers.
Responsible for the administration of small complex projects involving, assisting with planning timescales, research, provision of statistics, reports, contributing to targets as directed by project leader.

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Qualifications:

Educated to degree standard or equivalent relevant qualification and experience.

Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of working within administrative office systems/practices and providing effective administrative support.
Some working knowledge of the practice of local authority meetings, decisionmaking and the roles of the Principal Leadership and Senior Management Teams.
The ability to work independently, confidently, flexibly and in close partnership with others, both externally and in the Directorate and wider organisation.
The ability to manage an effective, efficient, professional service to a range of internal and external clients
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:

Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.

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Please refer to the Role Requirements section above - your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

Any local authority/public sector experience
Any relevant qualifications held or being studied for.

Job Ref:
W Sussex RQ852955

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.