Legal Pa - London, United Kingdom - Baker McKenzie

Baker McKenzie

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Purpose
***To provide efficient and effective administrative services to fee earners Assigned ( Partners, Senior Associates, and equivalents).

Main Responsibilities

Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. AML, engagement letters)
Provides billing support to attorneys
Call handling/gatekeeping
Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
Supports client activities and is in direct contact with clients and their assistants
Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs which are not suitable to be done by Document Services
Proactively manages competing deadlines
May liaise with courts and ensure the accurate development of court documentation/bundles
Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
Supports junior members acting as buddy/mentor
Undertakes specific practice group tasks and requirements

About The Team
***
Function

Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services.

This role will report to the Secretarial Services Leader.

The key relationships of this role are with the fee earners and business professionals within assigned practice area, finance, AML/NBI, DCS, GAS, Secretarial Services Function.

***
Technical skills, qualifications and experience

Good experience working in a legal sector or other professional services environment
Proficiency gained through jobrelated training and work experience
Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
Strong diary/calendar management skills
Strong document management skills
Ability to problem solve based on standard ways of operating
Ability to manage competing tasks and demands
Proactively seek to upskill
Ability to establish and maintain effective working relationships; a team player
Strong communication skills, both written and verbal
Work requires continual attention to detail in completing assignments

Personal qualities
***These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know-how

Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distills a range of possibilities by thinking in a considered, prudent manner
Has the capacity to take on new ideas and develop knowledge and think holistically about business and address media, analyst, employee, and client audiences
Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with the agility of mind and capacity for analysis and synthesis

Dedication

Driven by a strong personal sense of integrity and upholds exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative, and is selfreliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations

Personal Impact

Uses complex, coordinated influencing/negotiation strategies, adapted to people, organizations, and/or the situation, e.g. networks
Leverages direct reports to facilitate increased collaboration across the organization
Builds partnerships based on a common agreement that acknowledges individual differences but creates a new commonality beyond root belief largescale
Creates a positive impression at all times; develops relationships through collaboration and reciprocity
Negotiates to achieve mutually satisfactory outcomes; shows good judgment on when to stand strong and when to compromise
Invests in, nurtures, and builds a network of productive relationships

Humanity

Respectful to others, regardless of their position, and earns the respect of others by being transparent
Has care and concern for others and a genuine interest in others as people
Treats delicate or confidential issues with discretion

Why Join Us?
***Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support the