Administration Assistant - Peterlee, United Kingdom - The Jeya Group Ltd

The Jeya Group Ltd
The Jeya Group Ltd
Verified Company
Peterlee, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

We are looking for Administration Assistant that will be responsible for providing Administrative Support in a customer focussed Support Services team within Regeneration and Local Services, and will work closely with the Heads of Service and Technical Staff to ensure the team are providing a quality back office support service.

These teams will comprise of

  • Building & FM Services
  • Clean & Green
  • Neighbourhood Protection,
  • Refuse & Recycling
  • Fleet
  • Strategic Waste Management
  • Design Services,
  • CPPMU
  • Strategic Highways
  • Highway Services

DUTIES AND RESPONSIBILITIES _
SPECIFIC_
TO THIS POST:

  • Challenging existing ways of working in order to develop lean systems with electronic data interchange, electronic filing and on-line input wherever possible.
  • Assist in the development of procedural guidance notes for all functions within the service.
  • To work with a customer focussed team approach.
  • To participate in team meetings and ensure effective and efficient channels of communication are facilitated.
  • Assist in identification of risks within the service area.
  • Promote a positive culture with colleagues and contributing to providing continuous service improvement.
  • Work with the team to ensure invoices are paid in accordance with P2P procedures
  • Where required rotate duties with other members of staff in the section to ensure cover is provided at all times of absence
  • Work with other colleagues in Business Support to ensure peaks and troughs in other areas are supported
  • Ensure a professional approach to work is adopted at all times
  • Work with the other Administration Assistants to ensure a quality service is provided to front line services at all times.
  • Ensure relevant Risk Assessments are carried out as appropriate to the section area.
  • Ensure post handling is carried out efficiently and effectively over the appropriate sites
  • To work with other Support staff to assist in providing documents and reports to defend insurance claims
  • To work with other members of the team to ensure resources are efficiently and effectively used
  • Work with Technical Staff to ensure administrative support is in accordance with business needs
  • 5 GCSE's (Grades A-C) or equivalent
  • Proven experience in taking ownership and delivering results
  • Experience in promoting a positive culture whilst working within a team
  • Able to manage major change effectively
  • Experience working independently with minimum supervision
  • Experience with ICT packages
  • Practical knowledge and understanding of local government administration processes.
  • An up to date knowledge of relevant legislation, policies and safe working practices.
  • High level written and oral communication skills
  • A positive attitude committed to excellent customer service
  • Travel is an essential requirement of the post.
Hybrid working is available once full training has been completed, possibility to extend Essential Qualifications - 5 GCSE's (Graded A-C) Desirable Qualifications - NVQ Level 3


Job Type:
Temporary contract


Salary:
£10.79 per hour
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