Medical Education Administrator - Wigan, United Kingdom - Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust

Verified Company

Wigan, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An opportunity has arisen for a motivated and experienced Administrator to join the Medical Education Team for 25 hours per week working Monday to Thursday as per below:
Monday 9am-2pm

Tuesday 9am-5pm

Wednesday 12noon-5pm

Thursday 9am-5pm

Friday Non-working day

The ability to be flexible to meet the needs of the service is desirable. There maybe a requirement to work occasional evenings on an ad-hoc basis.

This post is fixed term for 9 months.

The successful post holder will work within the busy medical education team to provide administrative and secretarial support to ensure the effective delivery of educational and training activities for doctors in training; these include providing administrative support to the Medical Education Manager with regards to the Clinical Attachment Programme and the Foundation Programme, providing clerical assistance with the on-boarding process of Clinical Attachment Doctors, organising of Foundation Doctors teaching and to ensure teaching attendance is monitored, trends are escalated, and quality is evaluated.

The post holder must be able to prioritise their own workload seeking advice and guidance as and when needed.

The successful postholder will provide administrative support to the Medical Education Manager with regards to the Foundation Training Programme including, but not limited to, the organising of teaching timetables for Foundation Trainees, ARCP admin support, Induction admin support, QA surveys, data inputting, monitoring of attendance at junior doctors teaching and the collation & inputting of teaching feedback.

The post holder will also provide ad hoc admin support to the SuppoRRT Champion and to the SAS Doctors lead when required.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas.

At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity.

With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

Responsibilities:

Key results from the job holder

Provide administrative support to the Medical Education Manager to ensure the planning, delivery and evaluation of Postgraduate Medical Education.
Provide administrative support to the Medical Education Manager with regards to the Foundation Training Programme including, but not limited to, the organising of teaching timetables for Foundation Trainees, ARCP admin support, Induction admin support, QA surveys, data inputting for quarterly returns to HEE and the monitoring of attendance and the collation & inputting of teaching feedback.
Provide ad hoc administration support to the SuppoRRT Champion and SAS Lead when required
Assist the lead tutors and the Medical Education Manager in evaluating education for junior doctors at the Trust.

Planning and Organisational Duties

Maintain accurate departmental records for medical education and training activity within the trust including inputting data and updating records.
To maintain a reminder system for Consultants/Speakers of their scheduled teaching sessions, prepare feedback sheets and obtain any teaching materials, such as presentations and printing of handouts, required in advance.
Update information databases to provide evidence for the HEE NW annual foundation quality report
Assist with the planning and organisation of induction for junior doctors in July, August, and February.
Assist with the planning and organisation of incoming FY1 shadowing and induction programmes in July/Aug including (but not limited to) organising speakers, sending reminders to speakers and trainees, obtaining presentations in advance of induction, setting up of the room incl setting up MS Teams, recording induction attendance data and chasing up any postinduction documentation from trainees as required.
Request and monitor receipt of eLearning activity from new FY1 doctors and input the data onto an excel spreadsheet.
Work with the Medical Education Manager to ensure effectiveness in the day to day running of the Education Centre and the management of the centre booking diary.
Support the Medical Education Manager with organising simulation training for foundation doctors incl accurate record keeping and ordering catering
Ensure that day to day operational issues for the Education Centre are resolved and support the Medical Education Manager in making sure that:
All relevant operational policies are produced and adhered t