Accounts Assistant - London, United Kingdom - Trace

Trace

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Accounts Assistant (4 days per week, mat cover), Central London - £28,000 (FTE), Hybrid

Your Role

Enter invoices and credit notes on the system and ensure that they are properly and appropriately authorised and coded. Ensure goods received and services rendered have been confirmed by budget holders
Month end reconciliations
Prepare the twicemonthly payment runs for all suppliers and freelancers as per due date of payment and provide documents and back up to the Accountant for approval
Process staff expense claims weekly ensuring that the expense claim policy has been followed and all back up documents have been attached. Add staff expense claims to the weekly payment run
Run Age Creditor reports on a monthly basis, tidy unallocated balances and discuss outstanding payments and credit balances with the Accountant
Maintain a list of disputed invoices and review this with the Accountant on a monthly basis
Maintain a record and monitor payments by direct debit on monthly basis, including the setup of new payments and reconciliation to bank information. Ensure that all invoices are received, and duly approved before being entered on the system
Be the first point of contact for suppliers, freelancers and staff with queries on invoices and payments. Assist the budget holders in accurately coding expenditure
Carry out supplier reconciliations on rotational basis to ensure that accounts of all large suppliers are reconciled regularly
Assist the Systems Accountant in the automation of the purchase ledger function.
Ensure that Credit card agreements are signed by all new users and credit card statements are sent out to all users on monthly basis. Maintain a record of the expenditure limits of users, along with requests to vary the limits
Verify that invoices/receipts are attached to all credit card statements when returned from card holders. Record all credit card transactions and reconcile the balances to ensure they reflect the statements correctly
Highlight coding errors, pending backup documents or other issues to the Head of Finance on monthly basis.

Your Skills & Qualifications: