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Administration Assistant - London, United Kingdom - Intelligent Resource Ltd

Intelligent Resource Ltd

Verified Company

London, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Responsibilities:

Primary Responsibilities for this role include, but are not limited to:

Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
Completing and submitting expenses and invoices in a timely manner.
Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal

- and external events and collaborating with Administrative and Executive Assistants in the business across geographies.

Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements for the executives, and creating a calendar and support mechanism to ensure on time and high quality delivery.
Aiding in creating and delivering Executive level presentations and communications.
Supporting Executive level staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipating requirements and proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business.
Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical road blocks.
Supporting Community Involvement efforts for the UK Branch by building relationships with chosen charities, developing volunteering and donation opportunities and managing administration and staff communication regarding charitable initiatives.

SKILLS AND REQUIREMENTS

Bachelor's degree or equivalent education.
Have a deep background and proven experience supporting Executive level staff with complex, time sensitive and confidential projects and tasks.
Ability to work in a flexible manner in line with the organisation's corporate objectives and be willing to undertake other duties as reasonably requested.
A professional, highly energised, multitasking demeanour, capable of working well in high pressure situations with strict deadlines.
Demonstrate a 'can do' attitude and willingness to support colleagues.
A resourceful thinker able to anticipate obstacles, deliberate and act creatively, championing and promoting new ideas that contribute to the aims of the organisation.
Ability to navigate and address conflict and difficult conversations, and independently resolve these in a professional manner.
Maintain high levels of confidentiality and integrity.
Excellent verbal, written, presentation and interpersonal communication skills.
Proficient in Microsoft Office programs.
Experience working in Financial services industry or regulated, public companies.