Executive Personal Assistant - Newcastle upon Tyne, United Kingdom - Jackson Hogg
Description
Jackson Hogg is delighted to be working with a growing company in their search for an Executive Personal Assistant.There is a need to provide support on day to day matters such as diary management.
Job Title:
Executive Personal Assistant
Typical responsibilities will include:
- Manage and schedule board and management meetings
- Prepare and distribute agenda and take minutes and actions at monthly meetings
- Manage Outlook calendars, including arranging meetings, booking meeting rooms and ensuring that supporting documents are provided in advance
- Arrange Zoom and Teams calls
- Liaise with and booking external venues for offsite meetings and facilitate the day of the event
- Liaise with external providers in terms of catering for meetings, where appropriate
- Understand the C-Suite's tasks, projects and maintain a 'To Do' list
- Answer incoming letters and produce routine replies to correspondence, scanning to the appropriate filing systems where applicable
- Arrange travel and accommodation for the MD and Execs where required
- Arrange induction meetings with department managers for new members of staff
- Provide administrative support to HR and Finance & Planning meetings, including arrangements, agendas, notes and progressing actions as directed.
Hours/Days:
Monday to Friday, 9am - 5pm
Type of Job:
Full Time/Permanent/Hybrid
Job Types:
Full-time, Permanent
Schedule:
- Monday to Friday
Work Location:
Hybrid remote in Newcastle upon Tyne
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