Facilities Coordinator - Newbury, United Kingdom - Flexim UK Ltd

Flexim UK Ltd

Verified Company

Newbury, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About the Role

Key Duties / Responsibilities

Onsite project management work and 3rd party suppliers
Provide minor onsite repair, administrative and coordinative support to the

Facilities Management Team and support with external contacts as needed

Coordinate Facilities activities, work direction, and support systems
Be involved with Health and Safety, providing guidance and management onsite
Maintain, and organize the department's central files, information, and filing
Assist in the management of all contractors onsite to ensure they perform to the

required standards (including inspection of vendors' works)

Assist in the procurement of vendors and services as required
Ensure prompt and accurate management of purchase orders in the system
Conduct regular audits, like fire safety audits, to ensure safety procedures on site

are in place and working

Assist in carrying out safety procedures when needed including evacuation drills
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Involvement with new staff induction sessions
Follow established escalation procedures and incident reporting procedures
Meeting room setup
Manual Handling: Adhoc tasks such as furniture moves, shelving builds, waste disposal

Skills & Experience

Must Haves

Previous involvement in basic office facilities management (soft services).
Previous involvement in minor building repairs, facilities, property management,

hospitality or related field

Knowledgeable in health and safety requirements, critical facilities and vendor management.
Proactive & professional approach to customer service
An excellent communicator both written and verbal communication including

strong computer skills (Word, Excel, PowerPoint, and Outlook)

Accuracy when dealing with data input
Able to work independently and take positive action to resolve issues on own

initiative

Able to interact with the general client staff & vendors with ease
Able to manage conflict and conflicting priorities

Desirable

IOSH Cert (Managing people safely)
NEBOSH (NGC / Fire Safety)
Experience in conducting risk assessments
Must have a car & full license

Job Types:
Full-time, Permanent

Benefits:

Flexitime

Schedule:

Flexitime
Monday to Friday

Supplemental pay types:

Performance bonus

Ability to commute/relocate:

Newbury, Berkshire: reliably commute or plan to relocate before starting work (required)

Experience:

Facilities Maintenance: 5 years (required)

Work Location:
One location

Application deadline: 17/02/2023

Expected start date: 27/02/2023