Company Secretarial Officer - London, United Kingdom - De Beers Group of Companies

De Beers Group of Companies
De Beers Group of Companies
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Company Description

  • Anglo American has a portfolio of worldclass mining operations. We mine, process, move and market the essential ingredients that enable a cleaner, more connected world and that meet fast growing consumerdriven demands for products from smartphones to electric cars. Our basic materials build homes, offices, railways and airports, and our diamonds fulfil people's dreams.


We are at the forefront of change in our industry; innovating with purpose - pushing boundaries to create new opportunities and demonstrate our values.

As the custodians of precious natural resources - diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel - we rely on our high-performing teams to combine integrity, creativity and smart innovation with the utmost consideration for local communities, our customers and the world at large.


Job Description:


  • As a member of the Company Secretarial team, the Company Secretarial Officer supports the Deputy Company Secretary in providing high quality advice and specialist support across a broad range of company secretarial tasks and activities, in particular in relation to the smooth running and effectiveness of Anglo American's Boards and Committees.
  • Supporting the Deputy Company Secretary in coordinating logístical arrangements for Anglo American plc Board and Committee meetings, including at least one overseas meeting annually
  • Communicating Board paper deadlines and liaising with authors to ensure these are submitted on time and in the correct format
  • Formulating Board and Committee meeting dates at least two years ahead, in collaboration with the Deputy Company Secretary, Chief Executive's office, Business Unit company secretaries and other relevant internal stakeholders
  • Preparing draft agendas for the Board and Nomination Committee meetings, drafting of the Company Secretary's Board Report, and preparing template Board and Committee minutes
  • Prior experience of providing support at board or executive committee level in a PLC company secretarial environment (or equivalent).
  • In relation to the Diligent Boards portal software for dissemination of Board and Committee materials:
  • Uploading Board and Committee meeting packs to Diligent for distribution to the Board, as required.
  • Acting as chief point of contact for queries regarding the Diligent board portal software.
  • Ensuring Diligent license costs and billing are correct and within contract and budget parameters.
  • Maintaining Diligent internal processes and troubleshooting software issues in conjunction with Global IM and IT Service Desk.
  • Coordinating and assisting with set up and installation of Diligent for Directors and Administrators, liaising with Global IM and IT Service Desks where required.
  • Training and supporting Directors and Administrators of Diligent committees within UK, SA, Singapore and Chile
  • Qualifications
  • Graduate (preferred).
  • To have commenced the Charted Governance Institute qualification (preferred), for which study support will be available.
  • Basic knowledge of the UK Corporate Governance Code, the FCA's UK Listing Rules and DTRs, company law and other relevant statutes and regulations.
  • Prior experience of Diligent Boards (or equivalent board portal software).
  • Prior experience of providing support at board or executive committee level in a PLC company secretarial environment (or equivalent).
  • Must have excellent accuracy and extremely high level of attention to detail.
**Additional Information

  • What we offer**When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you'll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We're a large, successful multinational company and we're still growing all the time.

Who we are


We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet.

That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies.

As the custodians of coal and other precious natural resources - diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel - our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.


How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a day's work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we're also continually investing in new technologies -
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