Administration Officer - Brough, United Kingdom - JZ Flowers International Ltd

JZ Flowers International Ltd

Verified Company

Brough, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Role:

Duties are varied and as below:

Accounting Function
Sales Ledger

Raise monthly rent invoices and recharge invoices and any other adhoc sales invoices (no more than 20 invoices per month)

Purchase Ledger

Process purchase invoices received, ensuring authorisation has been given for every invoice
Keeping track of purchase orders to ensure accuracy to final invoice
Prepare purchase ledger payment run

Nominal Ledger

Ensure sales invoices, purchase invoices and bank transaction postings are up to date
Monthly bank reconciliations

Accounting:

Maintain shortterm cashflow forecast
Quarterly VAT return preparation/submission and payment
Maintain the partnership records at Companies House including submission of the annual Confirmation Statement
Preparation of financial year end accounts for submission to external accountants for audit
Preparation of annual (March) tax year end accounts for submission to external accountants
Checking the annual Partnership Self Assessment Tax Return (as prepared by the external accountants)

Ad-Hoc Tasks
Holbeach Buildings LLP - administration of this partnership too (smaller scale but same duties as above)

Anything and everything else which arises:
Insurance claims

HMRC investigations/queries

Business Rates

Rent reviews

Service account reconciliation/invoicing

Regular reconciliation of the Sundry Debtor account to ensure all recharges have been made

Point of contact with bankers:
Virgin Money and Rabobank

Annual budget preparation

Short-term/long-term cashflow forecasting

Chase outstanding payments as and when

Close contact with the partnership insurance brokers, including the preparation of the annual renewal documentation

Experience:

Accountancy background is an essential attribute but also:

Proven experience in an administrative role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organisational skills with the ability to prioritise tasks effectively
Excellent written and verbal communication skills
Attention to detail and accuracy in work
Ability to handle confidential information with discretion
Strong problemsolving skills
Ability to work independently as well as part of a team

Office space is provided with the ability to work from home following a successful probation period. Hours are flexible to suit.

Job Type:
Part-time

Salary:
£16,000.00 per year

Expected hours: 16 per week

Benefits: