HR & Admin Support - Coventry - Dudley Lodge

Dudley Lodge

Verified Company

Coventry, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
HR and Admin Support

Grade:
£21,208 to £26,516 (pro rota)

Scale: - 16

Hours: 22.5 hours per week (ideally over 3 days per week, can be discussed)

Location:
Coventry Office

Background

Dudley Lodge is a UK registered non-profit making organisation established in 1895, we are one of the leading Family Assessment Centres in England and Wales.

The whole emphasis of our organisation is to safeguard children.

We have been conducting quality Family Assessments for over 25 years and now operate over two sites; Coventry & Birmingham primarily focusing on Residential Assessments.

Our Purpose is to provide the Courts and other relevant parties concerned with the safeguarding of children, a range of high quality, independent assessments, interventions and services regarding referred parents/carers' abilities to keep children safe, and to assess their capacity and potential for promoting children's continuing wellbeing.

Job Purpose

You will also provide a wide range of administrative and high-quality office support activities to the Centre, this will include supporting the centre Administrator with a range of admin functions including answering the phone and dealing with these calls appropriately, you will also welcome visitors and ensure they are directed to where they should be ensuring you are checking their ID and ensuring visitors from reception are signing in and out, supporting safeguarding procedures.

Duties include general clerical, receptionist work.

The primary focus of this job is to provide high quality administrative assistance within the HR Team. There will be an emphasis on personnel record management and recruitment.

To support the HR Team you will:

Providing high volume recruitment admin support
Coordinating 1st and 2nd stage interviews and preparing interview packs
Updating spreadsheets accordingly to track process of each role
Creating and sending offer letters and contracts to new appoints, also sending out contracts to existing staff should there be any contractual changes. Ensuring new starters paperwork is completed from start to finish
Ensuring the personnel files are up to date
Chasing relevant new starter checks that are required for an employee to start in line with our safer recruitment policy and Ofsted regulations, to include chasing references, identifying gaps in employment and obtaining medical fit certificates
Being involved in safer recruitment updates
Ensuring probation records are up to date
Maintain spreadsheets and systems to ensure all staff records are uptodate
Collating information for diversity statistics
Complying with GDPR Procedures to ensure all documents are stored correctly and leavers documents are removed accordingly
Minute taking meetings as and when required
Staff Welfare informing staff of company benefits and assisting with the management of these
Updating sickness records and reporting to managers with Return to Works that are required to be carried out
Communicate effectively and confidently with senior leadership, other staff, service users and other professionals
Supporting with any other HR ad hoc administrative duties required such as updating sickness spreadsheets, ensuring RTW have been completed and responding to reference request

To support the Centre Administrator, you will:

You will when required support the Centre Administrator to answer calls ensuring they are directed to the most suitable person in a professional manner.
Answer the door, complying with safeguarding procedures, directing visitors to where they should be

- ensure petty cash systems are up-to-date

Ensure staff occupancy spreadsheets are uptodate
Sign in post accordingly
Update the visitors list
Assist with board documents, ensuring these are sent out in a timely manner
Book meeting rooms

Benefits of Working at Dudley Lodge:
We offer a wide range of employee benefits and strive to ensure that staff feel valued and rewarded:

Pension scheme with up to 7.5% matched contributions, after 10 years' service up to 10% matched contributions
Enhanced holidays:
22 days plus public Bank Holidays up to 5 years continuous employment
27 days plus Bank Holidays Over 5 year's continuous employment
32 days plus Bank Holidays Overs 10 year's continuous employment
Company sick pay scheme

Cash Plan