Temp Admin Co-ordinator Education - Surbiton, United Kingdom - Office Angels

Office Angels
Office Angels
Verified Company
Surbiton, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Temp Administration Co-ordinator (Education Sector) DBS requiried

Salary:
£17.46 per hour


Required:
Monday - Friday 8.15 am - 4 pm (45 min lunch break)


Location:
Surbiton


Start: 3rd Jan


Key Areas of responsibility:


  • To work as part of the administrative team in supporting the school in attaining its aims and objectives by providing the most effective and efficient admin service to the school.
  • To provide a comprehensive, confidential administrative service to the school, supporting the development of pupils.

Core tasks:


  • To lead on the overall administration.
  • To compile, in conjunction with the Head Teacher, a timetable for meetings for all pupils considering the various requirements of teaching staff, parents, external professionals and other local authorities
  • To arrange interim meetings as necessary
  • To ensure that 'Settling Reviews' are booked for all new pupils
  • Maintaining an accurate and up to date spreadsheets
  • Reviewing funding
  • To distribute dates and monitor the attendance of all invited parties at review meetings
  • To request and collate all contributions to review reports
  • To collate and distribute all documentation within two weeks prior to the meeting
  • Under SLT direction send letters regarding pupil places to SEN caseworkers and other professionals
  • Assisting with the admissions process including, but not limited to, sending out admission packs to new families of new pupils, arranging visits and liaising with outside agencies and parents
Secretarial

  • To undertake general secretarial duties including typing letters and arranging appointments in liaison with the Head teacher and B&OM.
  • As and when necessary complete any PTA related administration tasks as directed by SLT.
Filing

  • Organise and maintain a clear and effective filing system.
  • To archive records as specified within Records and Retention documentation.
Reception

  • To greet visitors at reception in professional and friendly manner in line with the schools ethos and values, providing advice and information when necessary, seeking assistance if needed.
  • To be aware of and remain alert to basic security of the building; ensuring that all visitors use the Entry system to sign in and receive the appropriate lanyard in relation to their visit whilst ensuring that confidentiality is maintained in the officearea.
  • To answer the telephone promptly and politely, taking clear and accurate messages to pass onto the relevant person as soon as practicably possible.
  • Ensuring that a tidy, safe and GDPR compliant environment is always maintained.
  • To transfer telephone calls promptly and efficiently recording all relating information in the appropriate places.
  • To show visitors and prospective parents around the school facilities.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.
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