Executive Assistant - London, United Kingdom - CNA Hardy

CNA Hardy

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Function / Area:
IT & Operations

Reporting to:
Lead Executive Assistant

Position Summary

The purpose of the Executive Assistant (EA) role is to provide comprehensive administrative, secretarial and organisational support to a number of Senior Leaders based in our London office.

Key Responsibilities

To provide administrative, secretarial and organisational support multiple senior leaders and their teams (usually an allocation of 2 or 3 senior leaders per EA).
Acts as a close confident with their senior leader stakeholders.
Consistent office attendance and visibility required to support senior leadership team.
Full diary and proactive time management for leaders to ensure effective use of their time.
Meeting preparation with key stakeholders to acquire all meeting materials in advance.
Attending leaders team/committee meetings and capturing actions/minutes to ensure they meet. internal governance requirements and proactive follow up of actions with key stakeholders to ensure timely delivery.
Manage sensitive, highly confidential and proprietary information with discretion.
Organise travel, including booking flights, trains, cars, hotels, arranging meetings and creating an agenda for each trip.
Processing expenses.
Liaising with external vendors to arrange team offsite meetings.
Working with the EA team to support board meetings and events.
Be one of the points of contact for our corporate travel provider.
Cover holiday for colleagues within immediate team.
Join committees in the organisation of interest e.g. Social & Charity committee.
Working with wider Operations function to manage front of house and reception.
May perform additional duties as assigned.

Skills, Knowledge & Experience

Experience in working for executives in a demanding environment, within a professional services.
Computer literate; extensive prior experience at an advanced level using Microsoft Word, Outlook, Internet and intermediate level Excel and PowerPoint.
A high level of confidence and integrity to be collaborative and teamoriented, must be able to multitask, have a 'can do' attitude and maintain composure under pressure.

Additional Information

_ Company Overview_
CNA Hardy is a leading specialist commercial insurance provider for clients within the Lloyd's and company markets. We are part of CNA Financial Corp, the 8th largest U.S. commercial property and casualty insurance company. Established in 1897, CNA has approximately 7,000 employees, serving businesses and professionals in the U.S., Canada and Europe.

We offer a wide range of products and services, providing a superior suite of insurance solutions that any organisation conducting business requires.

**_ CNA Hardy is an equal opportunity employer._