Accounting Assistant - Wakefield, United Kingdom - Second Chance Headway Centre

Description

Accounts Assistant.

Responsible to:
Accounts Manager


Location:
Second Chance Headway Centre, Wakefield


Contract:
Part time Permanent


Hours: 21 over 3 days - To be discussed at interview


Salary:
£11.00/hr - Pension Scheme - 5 Weeks holidays (pro rata)


PURPOSE

• The position is an accounts administrative post at the Second Chance Day Centre. The Centre provides therapy, rehabilitation and a safe social space for adults with brain Injuries, and you will have contact with adults who exhibit the associated symptoms and effects of their injuries.
• To provide a range of accounts administration and clerical duties to support the staff and members at Second Chance.

TYPICAL MAIN RESPONSIBILITIES

• Proficient using Sage 50 and Microsoft Office 36
• Data input for Sales and Purchase Ledger using Sage 50.
• Inputting data on Invoices using Office 365. Producing and issuing monthly Invoices.
• Liaise with other organisations regarding invoicing and payment for managed members and accounts.
• Check new member information. Record details regarding invoices and any instructions eg attendance, travel, financial management etc.
• Liaise with the clinical staff to get attendance information.
• Follow up clinical staff for more involved information regarding members for credit control and administration.
• End of month procedures, E.G. send reminders to clinical staff re invoices. Where necessary send a draft invoice for clinical staff to fill in.
• Adhere to instructions from Local authorities regarding financial procedures.
• Liaise with payroll bureau and supply
• Maintain HR records.
• Credit control, payments and debt administration.
• Purchase Ledger, data input and payments.

OTHER DUTIES

• To assist at reception answering calls, taking and delivering messages, meeting and greeting.
• To assist members with communication and liaison with a broad range of organisations and to assist members in representing themselves as individuals.
• Maintain strict confidentiality across a personal and organisational level.
• Work as a member of the team, contributing to the team ethos and supporting service users and colleagues appropriately
• To maintain a safe environment at the rehabilitation centre.
• To complete written records as necessary.
• To attend, participate and contribute to, staff meetings, reviews, person focused meetings, training and supervision sessions as requested.
• To be aware of the need for confidentiality, ensuring that information regarding service users is only discussed with the appropriate people.
• Foster good relationships with volunteers.

GENERAL

• Take part in appropriate training.
• Be aware of all policies and procedures in place at the charity.
• During the course of your work the job holder will conduct them self in a professional manner at all times, acting as a role model to colleagues and contributing to the delivery of quality services.
• Undertake any reasonable duties for the charity as required by your manager.

KEY SKILLS REQUIRED

• Three years accounts and data input experience.
• Demonstrable proficiency with Sage 50 and Office 36
• Excellent interpersonal skills and able to communicate effectively.
• Good organisational and time management skills.
• Good skills with PC and Internet access and online systems.
• Good spoken and written English language.

QUALIFICATIONS

• A verified CV covering the required administrational and organisational skills for the position.

Job Type:
Part-time


Salary:
£11.00 per hour


Benefits:

• Company pension

COVID-19 considerations:
The centre is used by vulnerable adults. We are wearing masks while moving around the premises and maintaining distancing.


Work Location:
One location