162143 R1 Personal Assistant/administrator - Edinburgh, United Kingdom - NHS Scotland

NHS Scotland

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Duration - 12 Month Fixed Term

Full Time hours Monday to Friday

Department - REAS

Location - Royal Edinburgh Hospital and surrounding areas

An exciting opportunity has arisen for an experienced Personal Assistant / Administrator to provide a comprehensive support within the Royal Edinburgh Hospital.

This is a varied, interesting, and demanding post working as part of a great team with senior staff in a high pressure environment, often dealing with matters of a confidential and sensitive nature.

Tasks will include:

- complex minute taking for board level meetings
- organising and attending meetings and ensuring the manager is well prepared for meetings.
- organising, maintaining complex diaries, and making appointments
- screening phone calls, enquiries, and requests, and handling them when appropriate.
- devising/maintaining office systems, including data management and filing
- producing documents, briefing papers, reports and presentations.
- liaising with clients, suppliers, and other staff internal and external to the organisation
- carrying out specific projects and research to meet strategic objectives.
- taking responsibility of raising purchase orders and invoicing
- data analysis

Essential - Have a helpful and friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude.

You will be a highly motivated individual with excellent organisational, communication and interpersonal skills.

You will be a self-starter able to use your own initiative and prioritise your workload to ensure that deadlines for you, and the SMT, are met.

You will be able to pay close attention to detail and can get things done. Flexibility to meet last minute demands is also essential. Experience of working in an NHS environment would be an advantage but experience working within an administration environment is essential

REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site