Executive Assistant - Cardiff, United Kingdom - Page Personnel - UK

Page Personnel - UK
Page Personnel - UK
Verified Company
Cardiff, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Executive Assistant / Office Manager

  • Full Time, Permanent

About Our Client:


Page Group are excited to be exclusively partnered with a reputable shipping organisation based in Cardiff to recruit an Executive Assistant on a full time, permanent basis.

The organisation has an excellent reputation in it's market and as an employer.

They turnover roughly £600 million per year and are the market leader in it's industry for the UK.


Role Overview:


  • Project Management of the office design and refurb
  • Executive Assistant / PA support to the Site Director
  • Comprehensive admin support to the senior leadership team
  • Lead the Cardiff office facilities
  • Manage and improve the front of house experience
  • Manage and improve internal office experience for employees

Key Responsibilities:


  • Manage calendars and inboxes as required.
  • Organise and Minute SLT meetings for the Region
  • Ensure papers/briefings are prepared well in advance. Ensure each day is well organised and productive e.g. allocated preparation time etc.
  • Maintain External Engagements Tracker for RD and the Senior WSSP team
  • Plan trips, booking travel, transport and accommodation and preparing clear itineraries.
  • Venue search and logistics planning of SLT Away Days and ad hoc stakeholder events for the Region
  • Compile and prepare reports, presentations and correspondence.
  • Manage expenses, purchase orders and invoices; reconcile monthly credit card statements.
  • Implement and maintain procedures/administrative systems.

QA House Front of house/reception team:

  • Management of Front of house team at QA House, ensuring appropriate cover
  • Overseeing management of thirdparty suppliers by the Facilities team to ensure security, cleaning and catering services are carried out.
  • Overseeing the management of the QA House Facilities budget and ensuring costeffectiveness.

The Successful Applicant:


  • Strong Diary/inbox management/time management skills
  • Previous experience as an Office Manager or Executive Assistant
  • Intermediate level Outlook, Word, Excel, Powerpoint and Teams
  • Excellent written and verbal communication skills
  • Strong travel and event management skills
  • Action point and minute taking skills
  • Ability to build collaborative relationships with a range of stakeholders
  • Tact and discretion for dealing with highly confidential information
  • Accuracy and attention to detail, but also the ability to see the implications for the bigger picture
  • The ability to manage small teams and project

What's on Offer:

- £35,000 to £40,000

  • Free on site parking
  • Cardiff
  • Annual bonus (company performance typically 5% pay out)
  • Discounts on BMW and Hyundai cars
  • Discounts on O2 mobile and internet plans
  • Free life insurance product
  • Low cost loans
  • Season ticket loan for public transport
  • Holiday buy scheme
  • Up to 10% employer pension contribution
  • Contact
  • Cian Pritchard
  • Quote job ref
  • JN
  • Phone number
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