Personal Assistant - London, United Kingdom - Blick Rothenberg

Blick Rothenberg

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

What we offer

We offer a nurturing and collaborative working culture that is caring and protecting of our people, within an environment where they can learn and flourish.

In addition to a competitive remuneration package, we offer a range of flexible benefits and flexible hours of work. We have clearly defined career pathways which empower you to manage your own development. We have a number of colleague-led collaborative working groups which help shape our strategy.

The role
As a Personal Assistant your main responsibilities will be:

Organising meetings including liaising with attendees, room/venue, catering, related diary management.
Organising reasonably complex travel (both domestic and international).
Preparing for meetings, note taking in meetings, and preparing minutes if required.
Proactively reminding partner/director/manager of meeting attendance and preempting needs for meetings e.g. ensuring travel paperwork, attendee lists, reports, files, premeets etc are arranged.
Full diary management, being aware of partner/director/manager movements at all times and being proactive to minimise problems.
Proactively assisting partner and team with administrative tasks, e.g., billing reviews, client engagement procedures, timesheets and expenses.
Generating reports (e.g. work in progress) and producing fee notes etc from company's systems.
Audio and copy typing of correspondence, short letters, standard letters and/or lengthy reports and proposals using the company's templates and corporate style.
Producing PowerPoint presentations following corporate styles
Opening and distributing post, photocopying, binding, sending faxes, filing, maintaining files.

Previous experience in a similar position is essential for this role.

Essential skills and qualities for this role

Utmost professionalism and trustworthiness in all interactions, with confidentiality

and complete discretion

Warm and welcoming communication externally and internally with clients and

external visitors

High levels of accuracy and attention to detail
Calm under pressure
Excellent ability to prioritise and manage own time and others' effectively
Strong listening skills
Proactivity and confidence to preempt required activities; and propose and deliver

solutions

Ability to delegate tasks and manage their delivery through a business

administration team

Ability to act as role model and coach less experienced business support colleagues.

A note from the Hiring Manager:

""You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business.""_

Azets

Blick Rothenberg are a part of Azets, an award-winning firm of Accountants and Business Advisors operating across the UK, Nordics and the USA.

Azets are a family of over 6,500 employees and have seen dramatic growth in recent years which has made us the 9th largest accountancy firm in the UK.

This allows Blick Rothenberg to continue to deliver the high quality, partner-led service, but with greater resource that being part of a larger business provides.

What's in it for you?

Coming up with a strict set of rules that work for every team and individual in a business as diverse as ours isn't possible.

Instead, we have BRighter Working, a framework to find ways of working that give us individually and collectively a great experience, while continuing to provide the highest quality service to our clients when and where they need us.

This is inclusive of:
-
Hybrid working- where teams are working together in multiple locations i.e. a BR office, a client site, their home or somewhere else
-
Synchronous/Asynchronous working- using the office or technology to work together at the same time / using technology and different ways of working to work at different times to colleagues.

-
Smarter working:

- finding simpler, more efficient ways of delivering services to clients and working together as a BR team. These can be tech-enabled but may also be simple changes to our processes
-
Flexible working- a temporary or permanent change to someone's terms and conditions which fixes a working pattern different to the standard contract

Pension - Looking after your future self when it's time to step back and relax.

25 days annual leave + bank holidays - Time to focus on what's important to you.

Life Assurance - 4 x times salary, our family is important to us, and so is yours.

Employee Referral Bonus - We're always looking for talented individuals to join our family.

Employee Benefits Portal - Cashback and vouchers on everyday purchases.

Extensive Learning & Development Opportunities - Co