Primary Freight Planning Assistant - Woking, United Kingdom - Asahi Europe & International

Asahi Europe & International

Verified Company

Woking, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Primary Freight Planning Assistant

The Primary Freight Planning Assistant is responsible for supporting the Primary Freight team with key administrative and reporting tasks to enable delivery of On Time and In Full service metrics to our customers.

Key Accountabilities
The Primary Freight Planning Assistant is responsible for the following key outputs and accountabilities:

Customs Management
Responsible for ensuring all international logistics movements are appropriately customs cleared both out of the EU and into the UK.
Ensure that customs processes are correctly followed by all international freight providers
Manage the daytoday relationship with customs agents and ensure that they are provided with full and accurate consignment details to enable smooth clearance
Responsible for communicating the cleared status of containers at UK ports to the receiving 3PLs, including any loads on customs hold, and providing full details of customs entries to enable the raising of ARCs, providing missing load documentation where necessary.
Responsible for resolving customs issues as they arise and implementing processes to avoid repeat occurrence.
Ensure that empty kegs are weighed on dispatch from UK warehouse in line with customs procedures
Validate weekly customs costs and provide service POs to agents
Manage the 'Clearance Docs' inbox and file & archive customs documents upon receipt
Freight PO Management
Create a freight PO for each shipment upon confirmation of delivery
Support with uploading new rates in the ERP system and ensure that freight POs are created with the correct pricing
Validate carrier additional charge sheets and raise service POs accordingly
Review any carrier invoices which have not been processed successfully by Accounts Payable
Work with the wider Logistics team, Accounts Payable team, and International hauliers to improve the "first time match" rate for carrier invoices
Manage the 'Freight Costs' inbox and resolve queries in a timely manner
Process miscellaneous invoices in Asahi's Concur system
Ensure that costs for exceptional items are tracked, accrued for, and crosschecked against invoices when they are received
Assist in the preparation for monthend by ensuring that all exceptional items are identified and there are no "double counts" by Finance
Wine Planning
Work with the Supply Planning team to organise wine shipments from EU suppliers to UK warehouses
Communicate PO details to carriers via the Transwide platform and ensure that loads are collected on time
Track and monitor all shipments to ensure that stock arrives on time & in full and that any delivery delays are communicated to key stakeholders
Ensure that customs processes are adhered to for all shipments
Data Maintenance
Ensure that PO ETA and delivery information is accurately maintained in the ERP system to enable robust MRP planning
Ensure that carriers provide full and adequate information via the Transwide platform including container numbers, pins, ETAs and confirmed delivery dates, & chasing for missing info where necessary
Provide the wider supply chain team with ETA information when requested
Chase missing import entries for loads already at UK ports
Chase 3PLs for missing goods receipts for inbound deliveries
Reporting
Download the daily Transport Schedule from the Transwide platform and distribute accordingly to internal and external stakeholders
Liaise with carriers to improve Transwide fill rate and accuracy
Ensure that all carrier delays and incidents are logged and reported
Produce the weekly carrier transit time tracker
Run the daily SAP PO date validation file and update system data accordingly
Support with freight cost tracking

Miscellaneous

Provide cover and support for the wider Logistics team
Attend weekly performance review meetings with carriers & 3PLs
Support with the delivery of strategic projects

Experience Required

Experience working in a Supply Chain role
Good communication and interpersonal skills
Customer or supplier relationship management exposure
Experience in a fastpaced, high volume, detailed and process driven organisation
System experience in an ERP environment (specific SAP experience desirable)
Good Excel skills
Highly organised with excellent attention to detail
European Languages would be an advantage esp Italian, Dutch, and Polish. Fluent English is essential

Key Attributes of the Successful Person

Customer service focussed
Highly effective communicator
Highly organised & with great attention to detail
Able to work calmly and efficiently under pressure
Able to work at speed on own initiatives & be able to balance this with team collaboration
Ability to problem solve with a positive attitude
Diligent in completion of key tasks & projects
Demonstrates high standards of professionalism both in presentation & attitude
Resilient